AAA-The Auto Club Group ยท 19 hours ago
Executive Assistant
Dearborn, MI
Full-time
Hybrid
Mid Level
$30/hr - $34/hrAAA The Auto Club Group is a leading provider of membership, travel, insurance, and financial services in North America. They are seeking an Executive Assistant to perform advanced administrative duties, assist in budget preparation, manage executive schedules, and prepare reports and documents for management and board meetings.
Responsibilities
Performs advanced and diversified administrative duties for the executive level, requiring a broad and comprehensive knowledge of practices and procedures of the functions assigned as well as organization policy and procedures
Assists management in budget preparation, gathering information for reports and identifying and resolving personnel matters within department
Assists management in the preparation of board materials and provides/gathers information for other departments, outside vendors, professional contacts and board members as requested by management
Gathers data, analyzes and prepares reports with conclusive recommendations
Maintains executive's calendar and makes appointments as instructed; arranges travel reservations and accommodations
Handles meeting arrangements and prepares agendas, reports, files and other materials for meetings
Screens telephone and personal calls to determine which executive subordinate office can handle particular item
Reviews correspondence, memoranda and reports presented for executive's signature to assure typographical and procedural accuracy
Composes correspondence from notes and general verbal instructions
Identifies and abstracts pertinent information from publications, correspondence and reports
Compiles data and prepares various reports, charts and graphs
Prepares a variety of complex and confidential documents utilizing various software packages
Maintains departmental records
Handles special projects as assigned
Qualification
Required
High School Diploma or equivalent
40 wpm accurate typing skill
Extensive P.C. software application experience (e.g. Microsoft Word, Excel, Powerpoint, VISIO, WordPerfect, Lotus 1-2-3, etc.)
Formatting and preparing memos, letters, tables and reports
Communicate effectively with others in a work environment
Maintaining records and budget
Composing correspondence and reports
Work under pressure to meet deadlines
Summarizing statistical information
Administrative experience in/with organization and planning
Scheduling appointments, meetings, agendas, itineraries and work priorities
Researching and abstracting information
Compiling, reviewing and interpreting requests for information and data
Researching, identifying and resolving administrative business problems
Knowledge of techniques used to gather and compile data
Communication skills
Basic mathematical calculations
Demonstrated skills to include compiling and editing submitted information
Performing basic mathematical calculations including addition, subtraction, multiplication, division and percentages
Ability to gain knowledge and hands-on skill with VISIO software in order to provide department organization charts
Excellent oral and written communication skills
Benefits
401k Match
Medical
Dental
Vision
PTO
Paid Holidays
Tuition Reimbursement
Company
AAA-The Auto Club Group
AAA - The Auto Club Group (ACG) is the second largest AAA club in North America, serving more than 13+ million members across 14 U.S.
Founded in 1901
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Joseph Richardson Jr
President and CEO
Peggy Gartin, CFA
SVP | Chief Investment Officer
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