JL Talent Solutions ยท 3 days ago
Office Manager / Bookkeeper
Franklin, TN
Full-time
Onsite
Mid, Senior Level
$85K/yr - $100K/yr
7+ years expZurich Homes Group, LLC is a well-established residential construction company committed to delivering quality homes. They are seeking a highly experienced Senior Office Manager / Bookkeeper to oversee day-to-day office operations and financial administration for their construction business.
Human Resources
Responsibilities
Serve as the primary point of contact for office operations and daily administrative needs
Manage calendars, scheduling, office systems, and vendor coordination
Maintain organized digital and physical records, contracts, and construction documentation
Oversee contractor licensing, vehicle registrations, insurance renewals, and compliance tracking
Support ownership through proactive administrative coordination and document review
Manage accounts payable and receivable, including accurate invoice coding and approvals
Maintain job cost tracking, cost coding, and financial data integrity
Reconcile bank accounts, credit cards, and loans monthly
Prepare monthly financial reports and support CPA with close, tax, and audit processes
Track payroll coordination, retainage, draws, deposits, and change orders
Maintain compliance with annual filings, insurance audits, and business reporting
Support project documentation, draw schedules, lien waivers, and subcontractor COIs
Assist with project close-out documentation, client warranty binders, and real estate closings
Monitor budgets versus actual costs and proactively flag discrepancies
Qualification
Required
7+ years of office management and bookkeeping experience (construction industry required)
Strong, hands-on knowledge of construction accounting and job costing
High proficiency in QuickBooks Desktop - Contractor Edition
Proficiency with Microsoft Word, Excel, and cloud-based systems
Experience working with subcontractors, vendors, clients, and professional partners
Exceptional attention to detail, organization, and follow-through
Ability to handle confidential financial information with discretion
Self-directed professional capable of managing priorities independently
Preferred
Seeking a long-term, stable career role
Comfortable serving as a trusted internal partner to ownership
Organized, proactive, and solutions-oriented
Takes pride in accuracy, consistency, and strong internal systems
Anticipates needs and proactively supports business operations
Company
JL Talent Solutions
JL Talent Solutions is your go-to partner in Human Resources and Consulting.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase