Apply on Employer Site

Miller Electric Company · 5 hours ago

Branch Administrative Assistant

Melbourne, FL

Full-time

Onsite

New Grad, Entry Level

Miller Electric Company is a leading provider of mechanical and electrical construction services. The Branch Administrative Assistant will support the entire branch by managing communications, processing payroll and invoices, and coordinating workflow with the Service Manager.

EnergyEnergy EfficiencySustainability

Growth Opportunities

Responsibilities

Must possess strong interpersonal skills within the office, customers, vendors. Building on our core values of trust, collaboration, safety, quality, stewardship and community

Process termination payroll and paperwork. Workman’s Compensation Claims processing by company standards and Payroll Management weekly, troubleshooting any issues

Create invoices, obtain liens as requested, process through accounting and submit to customer by way of online portals, e-mail, and mail or as directed

PO’s must be entered into JDE

Process project contracts through home office as per procedure. Process closeout documents including warranties. Arrange for certified payroll and lien processing as required. Oversee maintenance of current licensing. Process local cities business license yearly and submit to home office. Coordinate and follow up with home office for state contractors licensing yearly renewal and current Masters Electrician License. Order Certificates of Insurance as requested. Obtain officer required signatures on required documents as needed. Complete contract breakdowns in order to get a job number

These need to be done periodically for billing contracts

Cross-train in every aspect of Payroll, with alternating weeks of processing, Workman’s Compensation claims, Fleet accident reporting, all according to company standards

Establishing a relationship with the Service Manager and coordinating the workflow of work orders to the completed customer invoices. Import / Exporting Corrigo invoices to post onto the JD Edwards general ledger. Troubleshooting any failed exports or incorrect processing

Reporting and maintaining fluid record-keeping in partnership with Miller’s accounting department. Innovative thinking for new collection ideas. Cash flow. Weekly updating spreadsheets and communicating with Miller’s customer’s accounting departments