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CellTrust Corporation · 9 hours ago

General Office Assistant, Code: #131

Scottsdale, AZ

Full-time

Onsite

New Grad, Entry Level

CellTrust Corporation is seeking a General Office Assistant to support clerical efficiency and the effective operation of the company. The role involves performing a range of administrative and financial clerical tasks to assist management and C-Level executives in business operations.

MarketingMobileNetwork SecurityPayments

Responsibilities

Answer/direct general phone and email inquiries using professional and courteous manner

Aid in the enforcement of specific security access, such as issuing badge access to vendors/visitors/employees

Provide escort to external persons requiring access

Greet clients, vendors, suppliers, board members and general visitors in a professional and friendly manner

Personal Assistance and support to CEO/COO with errands, calendar, tasks as requested

Coordinate overall administrative activities for the company

Use computer word processing, spreadsheet and database software to prepare reports, memos and documents

Collect, sort and distribute incoming mail, faxes and courier/vendor deliveries

Order, receive, stock, and store office supplies, kitchen supplies, and cleaning supplies in appropriate quantity to ensure availability as needed

Direct and collaborate Facility Services with contracted suppliers, (cleaning team, maintenance, coffee vendor)

Provide administrative support to C Level executives, management and vendors in a professional and positive manner

Support meetings and events; make travel arrangements, order/delivery/pick-up food and provide personal assistance as needed

Manage and direct a wide range of company special projects and events as requested by executive team

Prepare and produce reports, memos and accurate documentation

Code, process, secure and file financial records according to established process to ensure confidentiality at all times

Create and process invoices, accounts payable and receivable, ensuring accuracy, timeliness and precision with payments

Identify and report deviations in payments, client credit card activity, billing deficiencies etc. to Controller/CFO for escalated action

Prepare accurate and timely bank reconciliations, reports and deposits

Secure proper usage of company provided credit card; provide CFO adequate documentation (receipts) and prior approval when necessary for expenditures

Qualification

Office AdministrationFinancial Record ManagementWord ProcessingSpreadsheet SoftwareCustomer ServiceProfessional CommunicationTime ManagementTeam Collaboration

Required

Must possess a valid driver's license and have an excellent driving record

Perform a range of administrative and financial clerical tasks, duties and back office activities

Support management and C-Level executives in general business operations

Aid in the enforcement of specific security access

Provide escort to external persons requiring access

Greet clients, vendors, suppliers, board members and general visitors in a professional and friendly manner

Coordinate overall administrative activities for the company

Use computer word processing, spreadsheet and database software to prepare reports, memos and documents

Collect, sort and distribute incoming mail, faxes and courier/vendor deliveries

Order, receive, stock, and store office supplies, kitchen supplies, and cleaning supplies

Direct and collaborate Facility Services with contracted suppliers

Provide administrative support to C Level executives, management and vendors

Support meetings and events; make travel arrangements, order/delivery/pick-up food

Manage and direct a wide range of company special projects and events

Prepare and produce reports, memos and accurate documentation

Code, process, secure and file financial records according to established process

Create and process invoices, accounts payable and receivable

Identify and report deviations in payments, client credit card activity, billing deficiencies

Prepare accurate and timely bank reconciliations, reports and deposits

Secure proper usage of company provided credit card

Company

CellTrust Corporation

CellTrust Corporation, founded in 2006 and headquartered in Scottsdale, Arizona, USA, is a global leader in mobile communications security and compliance for the highly regulated industries.

Founded in 2006