Robert Half · 4 days ago
Office Assistant
Houston, TX
Full-time
Onsite
New Grad, Entry Level
$18/hr - $20/hrRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. The Office Administrator plays a critical role in ensuring the smooth functioning of office operations, managing administrative tasks, and providing support to senior managers. Responsibilities include interacting with visitors, handling scheduling, maintaining supplies, and overseeing travel arrangements.
ConsultingHuman ResourcesRecruitingSecurity
No H1B
Responsibilities
Receive and direct visitors and clients; answer, screen and transfer inbound phone calls, maintain the voicemail system for the office general number
Maintain the common office meeting room schedule calendar
Perform general clerical duties including; photocopying, scanning, fax and mail; opening, sorting and distributing incoming correspondence. Administer the account(s) for the mailboxes, registered mailing addresses and courier company accounts
Resolve administrative problems and inquiries; prepare written responses as required
Local administration and coordination with landlord. Coordinate maintenance of office and office kitchen equipment. Ensure kitchen and storerooms are maintained in a clean and orderly manner and issue instructions to cleaning staff when necessary
Maintain office supplies inventory, including MOL marketing materials, and office kitchen supplies
Prepare meeting rooms and coordinate clean up as required
Provide Personal Assistance (PA) support to the senior managers based in the Houston office
Coordinate and maintain records for staff
Handle requests for information and data
Record, compile, transcribe meeting minutes as requested
Manage travel arrangements for staff and visitors as requested
Schedule and coordinate meetings and prepare schedules
Prepare PowerPoint presentations from materials provided by staff
Required to be on call outside of office hours in emergencies
Other duties as assigned
Qualification
Required
Proven experience in office administration and PA roles
Strong interpersonal and communication skills, with the ability to interact professionally with clients and staff
Excellent organizational skills and attention to detail
Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook)
Ability to multitask, prioritize, and manage time effectively
Problem-solving skills and ability to resolve administrative inquiries independently
Flexibility to work outside office hours during emergencies when needed
Benefits
Medical
Vision
Dental
Life and disability insurance
401(k) plan
Company
Robert Half
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Founded in 1948
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
Keith Waddell
President and CEO
Paul Gentzkow
President and Chief Executive Officer, Talent Solutions
Recent News
EIN Presswire
2025-04-14
Company data provided by crunchbase