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EMCOR Group, Inc. · 5 hours ago

Branch Administrative Assistant

Onsite

Full-time

Onsite

New Grad, Entry Level

EMCOR Group, Inc. is a leading provider of mechanical and electrical construction and facilities services. The Branch Administrative Assistant at Miller Electric Company provides essential support for the branch, focusing on administrative tasks and ensuring smooth operations within the office.

ConstructionHardware

Responsibilities

Must possess strong interpersonal skills within the office, customers, vendors. Building on our core values of trust, collaboration, safety, quality, stewardship and community

Process termination payroll and paperwork. Workman’s Compensation Claims processing by company standards and Payroll Management weekly, troubleshooting any issues

Create invoices, obtain liens as requested, process through accounting and submit to customer by way of online portals, e-mail, and mail or as directed

PO’s must be entered into JDE

Process project contracts through home office as per procedure. Process closeout documents including warranties. Arrange for certified payroll and lien processing as required. Oversee maintenance of current licensing. Process local cities business license yearly and submit to home office. Coordinate and follow up with home office for state contractors licensing yearly renewal and current Masters Electrician License. Order Certificates of Insurance as requested. Obtain officer required signatures on required documents as needed. Complete contract breakdowns in order to get a job number

These need to be done periodically for billing contracts

(optional if there is not an Office Assistant) Cross-train in every aspect of Payroll, with alternating weeks of processing, Workman’s Compensation claims, Fleet accident reporting, all according to company standards

Establishing a relationship with the Service Manager and coordinating the workflow of work orders to the completed customer invoices. Import / Exporting Corrigo invoices to post onto the JD Edwards general ledger. Troubleshooting any failed exports or incorrect processing

Reporting and maintaining fluid record-keeping in partnership with Miller’s accounting department. Innovative thinking for new collection ideas. Cash flow. Weekly updating spreadsheets and communicating with Miller’s customer’s accounting departments

Qualification

Microsoft SuiteInvoice ProcessingContract ManagementAccounts ReceivableMultitaskCommunication SkillsOrganizational SkillsDetail-oriented

Required

Must possess strong interpersonal skills within the office, customers, vendors

Process termination payroll and paperwork

Workman's Compensation Claims processing by company standards and Payroll Management weekly, troubleshooting any issues

Create invoices, obtain liens as requested, process through accounting and submit to customer by way of online portals, e-mail, and mail or as directed

PO's must be entered into JDE

Process project contracts through home office as per procedure

Process closeout documents including warranties

Arrange for certified payroll and lien processing as required

Oversee maintenance of current licensing

Process local cities business license yearly and submit to home office

Coordinate and follow up with home office for state contractors licensing yearly renewal and current Masters Electrician License

Order Certificates of Insurance as requested

Obtain officer required signatures on required documents as needed

Complete contract breakdowns in order to get a job number

These need to be done periodically for billing contracts

Establishing a relationship with the Service Manager and coordinating the workflow of work orders to the completed customer invoices

Import / Exporting Corrigo invoices to post onto the JD Edwards general ledger

Troubleshooting any failed exports or incorrect processing

Reporting and maintaining fluid record-keeping in partnership with Miller's accounting department

Innovative thinking for new collection ideas

Cash flow

Weekly updating spreadsheets and communicating with Miller's customer's accounting departments

Strong personal interaction and communication skills

Ownership thinking

Ability to establish and maintain effective working relationships with peers, supervisors, clients, and vendors

Ability to work independently

Proficient in Word, Excel, PowerPoint, email, and other software required to perform job-related responsibilities

Exceptional written and verbal communication skills

Must be organized and detail-oriented; ability to multitask

Commitment to protecting confidential information

Preferred

Cross-train in every aspect of Payroll, with alternating weeks of processing, Workman's Compensation claims, Fleet accident reporting, all according to company standards