COGENT Infotech · 3 weeks ago
Property Management Specialist
Cincinnati, OH
Full-time, Contract
Onsite
New Grad, Entry LevelCogent Infotech is a leading tech consulting firm that believes in creating opportunities that empower individuals and transform organizations. The Property Management Specialist is responsible for ensuring the efficient operation of a property management office, including leasing apartments, conducting inspections, and addressing resident concerns.
ConsultingInformation ServicesInformation Technology
Responsibilities
Assist in leasing apartments. Prepare packets of information for prospective customers. Show the apartment, emphasizing amenities, services available in the community, schools, churches, etc. Work closely with prospective clients to lease the unit. Review the terms and conditions of the lease, calculate security deposits/prorata rents, review procedures for garbage collection, etc. with each new move-in. Perform move-in inspections in the units, and process work orders as needed. (Ultimately signs lease and explain all rules and regulations to residents and securing signatures in all necessary documents)
Conduct unit inspections. Perform inspections prior to move-ins, after move-outs, 90 days after move-ins and annual HQS (Housing Quality Standards) inspections on all units. Check apartments for maintenance needs and for damages beyond normal wear and tear. Itemize maintenance needs and process requests for work orders as a result of all inspections. Complete inspection sheet and retains in the tenant file. Recommend maintenance charges, as appropriate. Performs special follow-up inspections as needed. Inspect resident’s housekeeping and refers residents to housekeeping class as deemed appropriate
Routinely walk or drive the grounds of the property and/or common areas. Speak to residents or issue lease violation notices concerning trash, broken windows and screens and other issues, which detract from the curb appeal of the property. Follow up if items are not addressed timely or in the case of repeat lease violations. Refer the resident to management for possible legal action
Greet residents coming into the property management office. Explain management policies and rules in an understandable manner. Answer questions and work to resolve resident complaints whenever possible. Assist residents with completing forms, requests for keys, lock changes, problems with neighbors
Submit proper paperwork to set up excess utility billings and charges to residents as needed and credits to accounts. Check rent roll to confirm accuracy of payment amounts prior to accepting any rent payments. Arrange repayment plans for maintenance charge, retro active rent charges
Set up and maintain confidential files for each household. Assist in compiling information for monthly management reports, and assist in maintaining statistical data. Review vacancy reports every day to stay abreast of available units, verify accuracy of report, process necessary corrections
Gather appropriate data to process interim re-examinations for residents reporting changes of family composition and/or income status
Type miscellaneous correspondence and memoranda. This may include verifying residency for landlords or financial institutions, generating letters to residents
Maintain forms and office supplies
Perform additional duties as assigned
Qualification
Required
Type at least 35 wpm after errors are deleted
Basic knowledge in word processing applications (Microsoft Word, Excel, and Groupwise)
Proficient in basic business math (addition, subtraction, multiplication, division and calculation of fractions and percentages)
Demonstrated strong telephone skills, as well as a working knowledge of standard office procedures
Enjoys working with the public and must possess strong customer service skills
Ability to work in a fast-paced environment and prioritize multiple tasks
Demonstrated ability to communicate effectively
A high school diploma or equivalent knowledge is required
Candidate must take and pass the Property Management Specialist I exam during their probationary period
Preferred
Must understand and be able to explain to others the terms and conditions of the lease, criteria for admission into the public housing program as well as other property rules and regulations
Company
COGENT Infotech
Cogent Infotech is an IT consulting firm that provides digital business solutions, digital transformation, and research services.
Founded in 2003
501-1000 employees
H1B Sponsorship
COGENT Infotech has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (26)
2023 (14)
2022 (21)
2021 (20)
2020 (34)
Funding
Current Stage
Late StageLeadership Team
Nandan Banerjee
Founder & CEO
Manu Mehta
Founder, President
Recent News
24-7 Press Release Newswire
2024-12-12
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