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Fairfield County, Ohio · 9 hours ago

Employee Relations Specialist

Lancaster, OH

Full-time

Onsite

Mid Level

$23.93/hr - $23.93/hr

3+ years exp

Fairfield County, Ohio is seeking an Employee Relations Specialist to support their Developmental Disabilities Board. The role involves overseeing the hiring process, developing employee relations strategies, and managing various human resource functions to ensure a positive work environment for all employees.

GovernmentNon ProfitPublic Relations

Responsibilities

Oversees job posting process, ensures positions are posted internally and externally as designated, posts and removes vacancies

Adds job postings to Ohio Means Jobs, OACB, ODE, Linked-in and Indeed sites, and others as determined necessary

Monitors applicants for postings daily

Assists with or participates in recruitment efforts

Interviews applicants for county board substitute positions

Discusses candidate with Assistant Superintendent

Complete reference checks

If appropriate, provide new hire offer letter and paperwork

Prior to new employees start performs various required checks, including but not limited to, BCII, driving record, Nurse Registry and DODD Abuser Registry

Assists with the new hire process including reviewing candidates qualifications and skills and forwarding to the Assistant Superintendent, interviewing candidates

Performs reference checks

Prepares offer letters and management contracts

Reviews new employee paperwork, enters into payroll system, and submits to the fiscal office, ensures new employees have met all requirements regarding training videos, paperwork, physical, etc

Enters new staff into Rapback system and maintains system upon employee separation

Prepares and distributes notices to candidates not hired; enters and verifies personnel information into information management system

Oversees process of surveying new hires 90 days after start and provides support, as necessary

Tracks information for trends and areas of improvement

Oversees process of annual Stay Interviews

Summarizes information for Executive Leadership

Responds to supervisors with follow-up, as needed, as a result of information received

Initiates all termination paperwork

Schedules and/or conducts Exit Interview

Ensure Supervisors receive and complete Employee Separation Checklist for each employee that separates from employment

Processes all paperwork necessary as required by Fairfield DD policies, procedures and as needed for Fairfield County Auditor’s office and ensures appropriate information is provided to the fiscal office for promotions, separations, contract changes, etc

Develop and maintain proactive employee relations strategies to ensure all employees of the Agency are treated fairly and are motivated to provide quality service

Acts as a liaison between employees and managers while advising on the creation of policies, procedures and practices that keep employees loyal and engaged in their work while ensuring consistent application of policies and procedures

Conducts disciplinary hearings

Consults with supervisory staff on disciplinary investigations and employee violations of work rules

Executes Human Resources related initiatives, including, but not limited to, audits of processes/procedures and compliance

Conducts grievance hearings

Assists with arbitrations, ULP charges, other hearings and related preparation, as needed

Conducts administrative investigations into various allegations of complaints, discrimination and/or employee misconduct

Oversees employee relations as it relates to labor general employment concerns

Coordinates or assists in the preparation of the Fairfield DD response to miscellaneous charges and/or investigations by the EEOC, civil rights commission, U.S. department of labor, the state examiner, and other investigatory agencies of the local, state and federal governments

Develop and conduct training sessions on contract interpretation, disciplinary actions, and other management and supervisory related topics

Under the direction of the Assistant Superintendent assists with various human resource functions, including, but not limited to:

Processes Workers’ Compensation paperwork (maintains accident/illness database)

Informs the Assistant Superintendent immediately of any serious accidents which require an immediate investigation/time away from work

Monitors FMLA applications and usage

Assists with evaluation process

Understands staff development planning and provides assistance as requested

Assists staff members in application process for ODE and DODD certification for new and renewal

Creates and updates position descriptions

Distributes revised position descriptions for employee signature and ensures a signed original is in each individual staff member’s file

Maintains all position descriptions on the server ensuring accurate, neat, and most current version is available

Provides leave balances for staff upon request

Maintains Organizational Tables for Fairfield DD

No less than annually performs required employee verifications (“moonlighting,” driving record check, insurance check, etc.)

Assists with credentialing agencies during preparations and surveys

Prepares and sends letters to employees regarding insurance payments

Serves as a resource for staff on employee benefit information; assists staff in the resolution of problems associated with employee benefits; processes paperwork associated with changes in staff benefit options, researches staff benefit information and makes recommendations

Assists with benefits administration including insurance tracking, open enrollment, new enrollment, and terminations

Assists with the development and monitoring of budgets and spending for human resources

Manages records, maintains personnel files, updates file data, processes other personnel materials as required by regulations

Ensures personnel files contain required information

Investigates and demonstrates knowledge of changes in personnel laws, rules, regulations, and practices; recommends changes in Board personnel policies

Maintains policy and procedure review schedule for Human Resources

Responds to employee suggestions, and concerns about these areas

Maintains confidentiality of program matters

Assists with union-related issues including: taking and maintaining notes at Labor-Management Meetings, preparing Master Agreement for all parties and distribution of such

Assists with preparations for and participates in union negotiations

Attends meetings, as necessary

Complies with the policy, procedures and regulations as required for the position

Complies with the Safety Rules established for the purpose of fulfilling compliance with Ohio Employment Risk Reduction Standards, Rules, or Orders, through the utilization of protective equipment and decontamination techniques

Assumes other duties as assigned

Qualification

Human Resources ManagementEmployee RelationsPublic Sector ExperienceWorkers' CompensationFMLA KnowledgeHIPAA ComplianceInterviewing SkillsMicrosoft OfficeRecord KeepingConfidentialityCommunication Skills

Required

Bachelor's degree in human resources, business or related field required

Minimum of three years' experience in the public sector human resources field, including, but not limited to: developing position descriptions, interviewing, performance evaluations, personnel laws, Workers' Compensation, HIPAA, FMLA and processing new hires

Minimum of three years experience working in a position with confidentiality requirements

Knowledge of office practices and procedures

Ability to operate basic office equipment and machines

Proven experience with computer operation (Microsoft Word, Excel, Access, and Publisher)

Ability to professionally answer inquiries

Proven experience in developing and maintaining record keeping systems

Must have a valid Ohio driver's license and be insurable under agency insurance carrier

May be requested to work abnormal hours based on service needs