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The Salvation Army · 21 hours ago

Membership Secretary

Charleston, SC

Part-time

Onsite

Mid Level

3+ years exp

The Salvation Army is seeking a Membership Secretary to manage membership records and perform various administrative duties. This role involves coordinating information for meetings, processing membership applications, and ensuring smooth operations in the absence of the supervisor.

CharityNon ProfitRehabilitation

Hiring Manager

Joshua Davis

Responsibilities

Performs all necessary duties of the membership secretary regarding membership records, statistics, correspondence, and filing

Relieves the Red Shield Club Director of administrative detail; performs advanced, secretarial work; prepares reports and spreadsheets from start to finish; coordinates information and arrangements for meetings and events, responds to inquiries regarding departmental operations and ensures the area runs smoothly while the supervisor is absent; may serve as a lead worker to club volunteers

Composes, prepares and/or types a variety of paperwork with limited supervision and direction such as correspondence, program profiles, staff meeting minutes, and policies and procedures as directed by the Red Shield Club Area Director; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same

Plans, coordinates, instructs, and monitors the work of the switchboard operators, or relief operators

Coordinates the drivers’ attendance sheets with pickups for the schools

Oversee the Attendance System for Club Members, currently Comet, to include adding new members, archiving old members, creating files for each member, and running reports for statistical purposes

Collects and process all membership applications and fees for membership and special activities and in keeps membership files up to date

Records Advisory Counsel and Board meeting Minutes. Corresponds with Advisory Council with notices and emails

Answers the telephone; takes messages; walks through buildings to locate persons for the phone calls

Extends a cordial welcome to all visitors acting as Club receptionist during business hours. Greets and checks Club Members in and out when needed

Processes monetary transactions and receipts. Prepares cash disbursement and deposit; prepares financial report weekly; ensures the accuracy and completeness of the same

Types correspondence as requested and prepares bulletins and flyers related to important items of information and special events

Gives tours of the Club facilities to new members or visitors in absence of the Red Shield Club Area Director; introduces people to the programs and staff

Inputs and maintains routine and statistical records, reports, and related files. Compiles volunteer hours monthly and reports to Volunteer Coordinator

Retrieves, opens, stamps, and routes all incoming mail and correspondence

Prepares mailing to Club members regarding events, schedules, membership, and other club information

Attends meetings, conferences, and seminars as requested

Provides assistance as needed and directed with study classes, special events, and daily programming

Assumes other responsibilities as assigned by the Boys and Girls Club Area Director

Performs other related work as required

Ensures the safety and well-being of each program participant; administers first aid when needed

Qualification

Membership ManagementMicrosoft Office 365Record KeepingOffice Equipment OperationEvent CoordinationValid State Driver’s LicenseOrganizational SkillsCustomer ServiceBasic Math SkillsTyping SkillsCommunication Skills

Required

High School Diploma or G.E.D

Three years experience in a general office setting or any equivalent combination of training and experience which provides the necessary knowledge, skills, and abilities

Valid State Driver's License

Ability to follow both verbal and written instructions

Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner

Ability to present a positive and professional image of The Salvation Army

Ability to interact with children and teens with patience and respect

Ability to perform routine mathematical computations

Ability to prepare and maintain records and reports in an accurate and complete manner

Ability to support and coordinate activities and events

Ability to clearly communicate roles and responsibilities to individuals and groups

Ability to schedule meetings

Ability to interact with co-workers, volunteers, and the public in a positive, professional manner

Ability to work with people of diverse backgrounds and circumstances

Ability to operate and generally maintain all office equipment, including but not limited to the copier, fax machine

Proficiency with Windows & Microsoft Office 365, particularly Word, Excel, PowerPoint, and Outlook

Ability to meet attendance requirements

Ability to read, write, and communicate the English language

Ability to type and keypunch information into a computer

Ability to operate various general office equipment including a computer, photocopy machine, typewriter, facsimile, calculator

Ability to answer the telephone in a courteous and tactful manner

Ability to sort and file items alphabetically and numerically

Duties are usually performed by combinations of sitting, standing, and walking on a frequent change basis

Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.) 5-10% of work time