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Palacio Senior Apartments · 11 hours ago

Administrative Assistant

Anaheim, CA

Full-time

Onsite

New Grad, Entry Level

Palacio Senior Apartments is seeking a highly organized and resourceful Administrative Assistant to support a private property owner in managing multiple properties within a 55+ community. The ideal candidate will be proactive and tech-savvy, handling various tasks with minimal supervision to ensure smooth operations.

Assisted LivingCommunitiesReal EstateResidential

Responsibilities

Coordinate with tenants, contractors, and service providers for maintenance, repairs, and renovations

Schedule regular inspections and ensure all properties are clean, secure, and well-maintained

Handle utility bills, property taxes, insurance, vendor invoices and warranty companies with repairs

Assist with property rentals (short-term or long-term), if applicable. Preparation of rental agreements, renter’s insurance, credit checks, and MLS listings

Maintain filing systems for rental agreements, receipts, warranties, insurance, credit checks and legal documents

Respond to emails and phone calls on behalf of the property owner when requested. However, making sure the owner has approved any emails before they are sent out. Also, emails need to be followed up and respond to anything that needs attention

Read, review and edit all of the owner’s emails and inquiries from potential renters. Making a list of inquiries and letting owner know as soon as possible

Maintain budgets and track property-related expenses and income

Research vendors, products, or travel destinations as requested

Provide regular updates and reports to the property owner

Responsible for all and any personal tasks or jobs which may be required for the owner

Qualification

Property ManagementMicrosoft OfficeGoogle WorkspaceOrganizational SkillsCommunication SkillsTyping 60 wpmDiscretionTech-savvyInterpersonal AbilitiesConfidentialitySelf-starter