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Taney County Health Department · 16 hours ago

Executive Assistant

Branson, MO

Part-time

Onsite

Mid Level

Taney County Health Department is seeking a dedicated Executive Assistant to provide high-level administrative support to the Director and leadership team. The role involves performing complex administrative tasks, managing correspondence, and assisting with meetings and special events.

Health CareHealth DiagnosticsMedical

Responsibilities

Provides direct support to the Director and Department Leadership

Performs a variety of more complex and advanced administrative work

Compile, prepare and edit correspondence, reports, and presentations

May deal with highly confidential and sensitive information

Responds to correspondence and manages calendars. Edits and proofreads documents

Communicates with others in person, telephone, and/or email. May receive and screen visitors and handles general inquiries

Assists with preparing for and facilitating meetings, conferences, programs and/or special events

Attends meetings as assigned and reports on actions. Records, transcribes, and distributes meeting minutes

Establishes and maintains filing systems. Orders and stocks supplies

Performs a variety of clerical duties to facilitate operations (e.g., sorts and distributes mail, makes copies, files and retrieves documents, data entry, scanning records. Distributes client information, forms, and required documentation for services) Receives and forwards phone calls and responds to callers assuring for politeness, confidentiality, and professionalism

Provides assistance to the leadership team to complete projects and tasks

Must in engage in the TCHD Strategic plan including development, planning and implementation

Must incorporate TCHD core values of caring, protecting and serving into everyday responsibilities

Must participate in Continuous Quality Improvement at TCHD by promoting, planning, and/or implementing

Must participate in planning and execution of your division Performance management goals

Must establish individual performance and professional goals and must accomplish these goals on a yearly basis Must take a core competency assessment every 3 years and must establish and create and complete a training plan for improvement

Qualification

Microsoft Office SuiteCommunication skillsAnalytical skillsOrganizational skillsTime management skillsPrioritizationEmployment lawsHRIS proficiencyTeam playerProblem-solving skillsAdaptability

Required

High school diploma or GED required

Valid Missouri Driver License and daily access to a reliable and insured vehicle

Must be able to drive to multiple locations, community meetings, and trainings

Excellent verbal and written communication skills

Excellent organizational skills and attention to detail

Excellent time management skills with a proven ability to meet deadlines

Excellent team player

Strong analytical and problem-solving skills including conflict resolution skills

Ability to adapt to the needs of the organization and employees

Ability to prioritize tasks and to delegate them when appropriate

Thorough knowledge of employment-related laws and regulations

Proficient with Microsoft Office Suite or related software

Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems

Must be able to remain in a stationary position for long periods of time

Must be able to remain in a vertical or upright position for long periods of time

Must be able to move about the work area, from one area to another to perform duties and assist clients

Must be able to raise up to 20 pounds of supplies from a lower to a higher position or horizontally from position to position

Must be able to move 20 pounds of documents, supplies, and other equipment from one area to another

Must be able to extend upper extremities in an upward or downward direction to pick up files, work supplies, or other items

Must have visual acuity to make observations and work on a computer

Must be able to communicate verbally with co-workers, clients, and the general public to exchange information, respond to questions, and solve problems

Must be able to receive information through oral communication