Helix Electric · 6 hours ago
Executive Assistant
San Diego, CA
Full-time
Onsite
Senior Level, Lead/Staff
$85K/yr - $125K/yr
10+ years expHelix Electric is seeking an Executive Assistant to provide administrative and operational support to the Chiman. The role requires strong attention to detail and involves managing calendars, coordinating travel, and ensuring effective communication across various channels.
Consumer ElectronicsElectronics
Responsibilities
Manage calendar, including scheduling meetings and appointments, and resolving conflicts
Serve as the primary point of contact, screening phone calls, responding when appropriate, and ensuring accurate and timely message delivery
Maintain and manage contacts
Ensure high responsiveness across all communication channels (e.g., email, phone)
Coordinate travel and related arrangements
Organize, maintain, and retrieve documents, ensuring records are accurate, secure, properly filed, and easily accessible
Support documentation preparation as needed
Review invoices, code expenses, obtain approvals, and coordinate bill payments
Complete ad-hoc projects as assigned
Qualification
Required
Strong attention to detail
Responsiveness
Ability to follow direction
Handling confidential information with discretion
Manage calendar, including scheduling meetings and appointments, and resolving conflicts
Serve as the primary point of contact, screening phone calls, responding when appropriate, and ensuring accurate and timely message delivery
Maintain and manage contacts
Ensure high responsiveness across all communication channels (e.g., email, phone)
Coordinate travel and related arrangements
Organize, maintain, and retrieve documents, ensuring records are accurate, secure, properly filed, and easily accessible
Support documentation preparation as needed
Review invoices, code expenses, obtain approvals, and coordinate bill payments
Complete ad-hoc projects as assigned
Highly organized with strong attention to detail and exceptional follow-through
Excellent time management skills with proven aptitude for managing multiple projects and tasks simultaneously
Strong written and verbal communication
High level of professionalism, confidence, and resilience
Sound judgment and critical thinking skills
Ability to learn new processes, preferences, and expectations quickly and apply that learning independently with minimal repetition or supervision
Comfortable handling confidential information and sensitive situations
Preferred
10+ years of experience as an Executive Assistant or equivalent with a minimum of 5 years supporting C-suite executive
Bookkeeping experience with knowledge of Quickbooks or similar applications
Benefits
Medical Plans
Dental Plans
Vision Plan
Life Insurance
Disability Insurance
Accident Insurance
Critical Illness Insurance
Hospital Insurance
Pet insurance
401(k) Plan with Match
Employee Discount Program through PerkSpot
Tax Savings Accounts – FSA, HSA, DCFSA and CSA
Tuition Reimbursement
Scholarships
Company
Helix Electric
Helix Electric is a full service electrical contractor specializing in design-build and highly complex electrical projects
1001-5000 employees
H1B Sponsorship
Helix Electric has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (2)
2023 (5)
2022 (8)
2021 (1)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Casey Long
Chief Operational Officer
Recent News
Corridor Business Journal
2025-08-14
Company data provided by crunchbase