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Inside Higher Ed · 9 hours ago

Senior Administrative Specialist - UBA/College of Dance

Tallahassee, FL

Full-time

Onsite

Mid, Senior Level

4+ years exp

Inside Higher Ed is associated with Florida State University, a leading research institution. The role involves managing fiscal compliance and HR functions for the School of Dance, ensuring effective budget management and administrative operations.

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Responsibilities

Responsible for serving as the UBA site manager at the School of Dance and Maggie Allessee Center for Choreography (MANCC). Provides sound fiscal and administrative management to ensure compliance and that mutually agreed upon services are provided. Interprets Florida Statutes, State and University policies & procedures, and University Controller memoranda relating to finances and HR. Serves as the Budget Manager for the School of Dance and MANCC approving financial transactions. Makes recommendations to senior management on program planning and development. Responsible for working with faculty program managers on review of their annual operating budgets. Develops and maintains clear and concise budget reports for each area

Oversight of the daily office management, coordinates and oversees transactional functions for the School of Dance and MANCC in the areas of travel, procurement, Human Resources, and FSU Foundation. Responsible for the supervision, hiring, development, execution of training and evaluations for UBA and OPS staff within the School of Dance on financial and administrative operations. Responsible for providing leadership and direction of policy development by interpreting, monitoring, and analyzing information regarding operating policies and procedures

Responsible for completing unit wide annual reporting to the School of Dance accrediting body, National Association of Schools of Dance (NASD). Responsible for completing financial reporting for School of Dance auxiliary activity for Unrelated Business Income Tax (UBIT) surveys. Responsible for reviewing, analyzing reports, and providing guidance on all administrative and financial functions in the School of Dance as it relates to academic activities. Manages the waiver and stipend budget for the Graduate Students as well as budget for adjunct funding and the Arts in NYC program budget. Serves as backup FACET representative for the School of Dance

Serves as a member of the School of Dance's Management Team that reports directly to the Chair. Responsible for providing leadership and direction of policy development by interpreting, monitoring, and analyzing information regarding operating policies and procedures. Serves as a liaison between the department and other related university functional areas such as General Accounting, Accounts Payable, Foundation, Purchasing, Travel, Budget Office, Sponsored Research, Human Resources and the Office of Faculty Development and Advancement

Interprets Florida Statutes, State and University policies & procedures, and University Controller memorandums relating to human resources and finances. Provides leadership and direction of policy by reviewing, analyzing, developing, and implementing School of Dance policies and procedures essential for the sound and effective management at the School of Dance

Qualification

Budget ManagementHuman Resources ManagementFiscal CompliancePolicy DevelopmentAnalytical SkillsHigher Education ExperienceLeadershipCommunication

Required

A Bachelor's degree and four years of experience; or a high school diploma or equivalent and eight years of experience. (Note: a combination of post high school education and experience equal to eight years.)