Oregon Supported Living Program · 2 days ago
Administrative Assistant & Front Desk Support
Administration - Eugene, OR 97401
Full-time
Onsite
New Grad, Entry Level
$19/hr - $20/hrOregon Supported Living Program is dedicated to supporting individuals with disabilities, and they are seeking an Administrative Assistant/Front Desk Support to enhance their daily operations. This role involves providing essential administrative support and serving as the first point of contact for stakeholders, requiring excellent organizational and interpersonal skills.
Assisted LivingCharityHealth CareNon ProfitPersonal DevelopmentSocial Assistance
Responsibilities
Administrative support via typing, filing, scheduling, coordination of meetings and conferences, obtaining supplies, mailings, special projects, and report creation
Assists with meeting preparation (creation, copying, distribution of meeting materials), meeting set-up, note-taking, minutes generation, and distribution
Oversee and coordinate event(s), including organization and planning, location selection, and overall oversight and administration of event(s). May arrange services or reservation of facilities
Assists by scanning, emailing or faxing documents. Occasional delivery or pick-up of agency items. Assembles highly confidential and sensitive information
Responds to email and phone calls or takes messages and fields/answers all routine questions when needed
Independent judgment is required to plan and organize a diversified workload
Provide support for meetings, including setting up presentation equipment, laptop, projector, sound equipment, refreshments, etc
As Front Desk Support, provide support via phone calls, messages, and voice mail; follow up on training attendance; collects and distributes mail; group home receipt processing and group home rent payments; assist with distribution of paychecks and pay “draws”; and Admin On-Call phone programming
Interacts with a diverse group of internal/external stakeholders
Greet and assist visitors, clients, and staff in a courteous and professional manner
Answer and direct phone calls, emails, and other communications
Provide administrative support to various members of the administrative team
Schedule meetings, manage calendars, and coordinate logistics for events
Maintain organized filing systems and ensure accurate record-keeping
Assist with data entry, document preparation, and other clerical tasks as needed
Food For Lane County facilitation
Qualification
Required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent communication and customer service skills
Strong attention to detail and ability to multitask
Ability to work independently and as part of a team
Must be able to read and write fluently in English; excellent written and verbal communication skills
Must have the ability to analyze, reason, and make decisions; excellent organization skill and be detail-oriented
Must be able to learn and retain new skills
Must maintain a high level of confidentiality. Position continually requires tact and diplomacy
Ability to pass a full criminal history background check
Preferred
Previous experience in an administrative or front desk role preferred
Graphics or desktop publishing experience preferred
Experience with Word, Publisher, PowerPoint, Prezi, Access, HTML and Outlook preferred
Company
Oregon Supported Living Program
Oregon Supported Living Program empowers adults with intellectual and developmental disabilities.
Founded in 1978
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase