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Prime Finance · 1 day ago

Senior Specialist, HR Operations

Chicago, IL

Full-time

Hybrid

Mid, Senior Level

$86K/yr - $130K/yr

5+ years exp

Prime Finance is a fast growing, diversified commercial real estate credit investment platform. The Senior Specialist, HR Operations will support the HR strategy from an Operations perspective, managing day-to-day responsibilities including payroll, benefits planning, and HR compliance.

FinanceFinancial ServicesReal Estate

Responsibilities

Administer the payroll process, including regular payroll, special payments, and termination payrolls, ensuring the accuracy of pay rates, deductions, and taxes in keeping with the payroll schedule and regulatory requirements

Manage the annual open enrollment process, including coordination of renewal and pricing, vendor transitions, system preparation, and employee communications, identifying and recommending annual changes and enhancements to benefit offerings

Administer benefit plans, including oversight of enrollment, invoice reconciliation, and complex issue resolution and escalation

Manage statutory benefit programs such as unemployment insurance and workers’ compensation, ensuring timely claims processing and compliance with state and federal regulations

Manage HR vendor and technology relationships, acting as primary liaison and ensuring vendors meet expectations; make recommendations for vendor changes and enhancements to Managing Director, Human Resources

Evaluate existing HR technology against business needs and make recommendations for changes and enhancements as applicable

Administer HRIS and other vendor systems related to new hires, terminations, and employee and company data updates in a timely matter, including management of electronic employee files

Perform regular data audits to ensure data integrity across HRIS and other vendor systems

Respond to inquiries from employees regarding payroll, benefits, policies, processes, systems, employment verifications, etc. in timely fashion with a client service mindset

Administer leave of absence policies in conjunction with the payroll process and in keeping with appropriate regulations

In partnership with the HR Business Partner, manage new hire onboarding and offboarding process, including communications and conduct new hire orientation

Provide administrative support for learning and development programs as needed

Manage compliance training, including harassment prevention training, in keeping with state and local regulations

Maintain basic knowledge of legal requirements related to day-to-day administration of employment, reducing legal risks and ensuring regulatory compliance

Assist with disseminating HR communication via email, live format, and firm intranet

Promote diversity & inclusion, integrity, respect, performance, and care to cultivate the desired culture throughout the organization

Develop an environment of trust and confidentiality by building strong professional relationships with all team members and leadership

Qualification

HR OperationsPayroll AdministrationBenefits AdministrationHRIS AdministrationMicrosoft ExcelCommunication SkillsInterpersonal SkillsAttention to Detail