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Royal Palm Academy · 8 hours ago

Advancement Operations Coordinator

Naples, FL

Full-time

Onsite

New Grad, Entry Level

$25/hr - $29/hr

Royal Palm Academy, a joyful and thriving independent Catholic PK–8 school in North Naples, Florida, is seeking a full-time Advancement Operations Coordinator to support the growing work of their Advancement Office. The role involves donor stewardship, event logistics, communications, and administrative support, requiring a detail-oriented individual who thrives in a fast-paced environment.

Higher Education

Responsibilities

Prepare donor acknowledgments, thank-you letters, and stewardship communications

Support gift entry, pledge processing, and record updates in Blackbaud Raiser’s Edge NXT

Maintain accurate and confidential donor, alumni, and parent records

Assist with tracking of in-kind gifts, sponsorships, and donor touchpoints

Provide logistical and hospitality support for Advancement-led events, including the Gala, Fashion Show, donor receptions, alumni events, and community gatherings

Build and manage event ticketing in GiveSmart, including attendee communications, updates, and special requests

Prepare event materials (name tags, signage, place cards, seating charts, programs, check-in processes)

Support vendor coordination, supplies, volunteer organization, and event-day execution

Serve as a warm, professional presence for guests, donors, and volunteers

Support outbound communications, reminders, and follow-ups related to Advancement initiatives

Assist with preparation of newsletters and updates (Advancement, alumni, PVO)

Maintain shared files, event documentation, Advancement archives, and PVO materials

Provide scheduling support for meetings and donor or vendor appointments

Prepare mailings, packets, and printed materials as needed

Enter and maintain data in Raiser’s Edge NXT with accuracy and attention to detail

Pull basic lists and reports for appeals, stewardship, and event follow-up

Update sponsor information, logos, and recognition materials for print and digital use

Make simple updates in Canva using established Advancement templates

Qualification

Event managementDonor stewardshipDatabase managementCustomer serviceOrganizational skillsHospitalityProfessionalismCommunicationsAttention to detailFlexibility

Required

Undergraduate degree strongly preferred (hospitality, communications, marketing, public relations, or related fields a plus)

Experience or demonstrated interest in events, hospitality, nonprofit work, advancement, customer service, or administrative support strongly preferred

Strong organizational skills, attention to detail, and follow-through

Comfort with databases, ticketing systems, and digital tools; CRM experience is a plus but not required