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Max AI · 6 hours ago

Executive Assistant to CEO

United States

Full-time

Remote

Senior Level, Lead/Staff

$120K/yr - $160K/yr

8+ years exp

Max AI is the World's first human-free, fully-autonomous medical billing AI and chart review AI agent. They are seeking a highly experienced Executive Assistant to manage the chaos of a high-growth founder's life, ensuring the CEO can focus on product and growth while handling communication, logistics, and financial operations.

Artificial Intelligence (AI)BillingSoftware

Responsibilities

Taking full ownership of the CEO's communication infrastructure

Managing high-stakes global travel itineraries that often change at the last minute

Acting as the primary liaison for high-profile contacts, including Hospital CEOs, Board Members, and Investors

Managing personal administrative burdens to zero-out the CEO's mental load

Managing the financial administrative workflow

Qualification

Executive Support ExperienceStart-up ExperienceHealthcare ExperienceOperational Finance ExperienceHeavy Travel ManagementElite Written CommunicationEvent PlanningTech-Savvy

Required

8+ years of Executive Support Experience: You have a decade of experience supporting C-Suite executives, specifically CEOs or Founders. You have seen the movie before and know exactly how to handle high-pressure scenarios

Start-up + Healthcare Experience: You have worked in high-growth tech OR complex healthcare environments. You understand the urgency of a Series B/C startup and the formality of a large Hospital System

Operational Finance Experience: You are comfortable handling Accounts Payable, credit card reconciliation, and light bookkeeping. You don't need to be a CPA, but you must be numbers-literate and detail-oriented regarding money

Heavy Travel & Logistics Mastery: Proven experience managing complex, multi-leg international and domestic travel with fluid itineraries

Elite Written Communication: You can write emails that sound exactly like the CEO. You can draft memos, investor updates, and sensitive responses with perfect grammar and tone