AscendHire · 5 days ago
OFFICE MANAGER/ASSISTANT/COORDINATOR AT ALTERNATIVE ASSET MGMNT FIRM
Miami, FL
Contract
Onsite
Entry, Mid Level
$0/hr - $33/hr
2+ years expAscendHire is a solidly established Alternative Asset Management Firm/Hedge Fund seeking an experienced Office Manager/Assistant/Coordinator. In this role, you will be responsible for managing reception, ensuring smooth operations of facilities, and providing exceptional customer service to visitors and staff.
Human ResourcesRecruitingStaffing Agency
Hiring Manager
John Lowrey
Responsibilities
Serve as “Brand Ambassador” and first point of contact for employees, visitors, and clients, providing a warm and professional welcome
Answer all incoming calls and direct them to the appropriate staff member or department with a high level of accountability and ownership
Manage the reception area, ensuring that it is clean, organized, and presentable at all times
Maintain a tidy and efficient workspace, ensuring that all equipment and supplies are well-stocked and functioning properly
Schedule and coordinate meetings and events, including catering, audio-visual support, and room set-up
Provide additional support for special events and catering services - assisting with vendors and suppliers to ensure timely delivery of catering and event services
Manage conference rooms to ensure that they are properly prepared for use
Order, stock, and monitor pantry and office supplies
Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment
Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs
Ability to navigate complex and unclear situations with ease, using initiative and judgment to make informed decisions
Able to manage multiple priorities at once and prioritize tasks effectively, even when information is incomplete or uncertain
Assist with administrative tasks and ad hoc projects as needed, including data entry, filing, etc
Qualification
Required
Bachelor's Degree is required
Two Plus (2+) years of Experience in a Corporate Setting looking after Office/Facilities Processes and Systems as a Receptionist, Office Manager, Administrative or Executive Assistant, or Facilities Manager/Coordinator required
Excellent communication skills, both written and verbal, with an ability to interact professionally with all levels of staff and clients
Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously
Proficiency in Microsoft Office Suite is required
Ability to work independently and maintain a positive attitude in a fast-paced environment
Demonstrates a high level of accountability and ownership in all tasks and projects
Preferred
Experience with facilities management software is a plus
Company
AscendHire
AscendHire specializes in staffing and recruiting professionals to a wide range of industries.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Tony Vigliotti
Partner
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