Classical Academic Press · 14 hours ago
Office Manager
Camp Hill, PA
Full-time
Onsite
Mid, Senior Level
3+ years expClassical Academic Press (CAP) is a growing publisher of award-winning curricula and educational media. They are seeking an Office Manager to oversee daily office operations, manage vendor and facilities coordination, and provide administrative support to enhance productivity and customer service.
E-LearningEducationPublishingTextbookTraining
Hiring Manager
Dan Matarrese
Responsibilities
Own day-to-day office smoothness: reception coverage, mail/shipping, supplies, equipment, meeting spaces, and common areas
Manage facilities maintenance and vendors (cleaning, security, HVAC, landlord), including contracts, SLAs, and preventive schedules
Maintain office safety, emergency procedures, and access/keys/badges
Drive office calendaring for shared spaces and company events
Coordinate onboarding/offboarding logistics (workstations, badges, welcome kits, swag, office orientation checklist)
Support Executive Team and HR efforts with staff meetings, trainings, culture events, and recognition rhythms
Liaison for travel logistics for onsite guests, authors, or training cohorts
Provide structured support to the Executive Team (scheduling, prep, follow-ups, light correspondence, and document formatting)
Prepare and format reports, presentations, and internal communications as requested
Own office purchasing within budget
Track vendor spend, negotiate renewals, and keep a central vendor file (contracts, terms, W-9s, contacts)
Reconcile monthly office-related expenses; collaborate with Finance/AP for timely, accurate coding
Coordinate with the Director of Operations and HR for new-hire setups, asset returns, and inventory tracking; keep an accurate asset log
Maintain shared drives/folders for Ops documentation and version control; champion simple, consistent SOPs
Qualification
Required
3–5+ years in office management, operations coordination, facilities, or administrative leadership in a professional setting
Proven experience managing vendors, budgets, and basic purchasing or AP workflows
Strong organizational systems builder—comfortable creating checklists/SOPs that others enjoy using
Excellent written/verbal communication; confident with exec-level calendaring and meeting prep
Tech-savvy with productivity tools (e.g., Google Workspace), ticketing or task tools, and basic AV
Operational Discipline: Plans the work, works the plan, and closes the loop
Service Mindset: Proactive, hospitality-oriented support for staff and visitors
Process Builder: Turns recurring tasks into simple, repeatable SOPs with measurable outcomes
Judgment & Discretion: Handles sensitive information with professionalism
Ownership & Initiative: Spots issues early and drives to resolution without hand-holding
Continuous Improvement: Continually implements small changes to deliver big compounding results
Onsite presence to support facilities and hospitality is expected Monday through Friday, 8am - 4pm
Ability to lift up to 25 lbs occasionally and move supplies/boxes; set up meeting rooms/AV
Preferred
Experience in publishing, education, nonprofit, or mission-driven organizations
Exposure to EOS/Traction practices
Company
Classical Academic Press
Classical Academic Press is an education curriculum and consulting firm that offers educational materials, e-courses, and training services. It is a sub-organization of Scholé Academy.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Christopher Perrin
Publisher/Consultant
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