Shown Media · 4 hours ago
Office Administrative Assistant
New York, NY
Full-time
Onsite
New Grad, Entry LevelShown Media is a rapidly growing advertising company seeking a proactive Office Administrative Assistant to support the CEO and Co-Founder. The role involves managing schedules, organizing priorities, and ensuring smooth operations within the business.
Responsibilities
Manage a fast-moving calendar with meetings, calls, and shifting commitments
Coordinate schedules across teams, clients, and partners
Handle reschedules, follow-ups, and prep so meetings actually run smoothly
Help determine what needs immediate attention and what doesn’t
Help manage sales-related scheduling and follow-ups
Track conversations so no leads or relationships go quiet
Support bookings for retreats, events, and client sessions
Keep internal tools, documents, and trackers organized and up to date
Make sure important tasks don’t stall when priorities change
Support planning and execution of meetings, offsites, retreats, and events
Help keep everything running smoothly before, during, and after
Oversee inboxes and ongoing conversations with context and good judgment
Draft replies or handle messages when needed
Ensure nothing important slips through the cracks
Assist with travel coordination and logistics
Help with occasional personal tasks that make work and life run more smoothly
Qualification
Required
You've worked in an Executive Assistant, operations, or similar support role
You're extremely organized but flexible when things change
You're proactive and naturally think one step ahead
You communicate clearly and professionally
You can juggle multiple priorities without dropping details
You're reliable, discreet, and trusted with sensitive information
Benefits
PTO
Paid U.S. Holidays
Internal Education & Training
Creative, fast-paced, high-ownership environment
Company
Shown Media
We focus on just one thing.. and we're the best at it. Creating powerful ads that convert. Ads that not only capture attention but also drive revenue.
Founded in 2021
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase