Bill360 · 2 weeks ago
Executive Assistant to CEO & President
United States
Full-time
Remote
Mid, Senior Level
$85K/yr - $100K/yrBill360, Inc. is a fast-growing financial technology company, developing cloud-native software that automates critical financial processes. The Executive Assistant to the CEO and President will serve as a trusted partner, managing complex executive workflows, coordinating high-stakes meetings, and handling sensitive matters with professionalism and precision.
AccountingBillingFinanceFinTechSaaSSoftware
Responsibilities
Serve as the primary point of contact and liaison between the CEO, President, Board of Directors, investors, and internal/external stakeholders
Anticipate executive needs and proactively manage priorities, schedules, and deliverables
Exercise sound judgment and discretion in handling confidential and sensitive information
Coordinate all aspects of Board of Directors and investor meetings, including: Scheduling and logistics, Drafting agendas and meeting materials, Compiling and distributing board decks and supporting documentation, Recording and maintaining accurate meeting minutes and follow-up action items
Assist with governance-related documentation, compliance tracking, and record retention
Support legal and executive initiatives by organizing, drafting, proofreading, and managing complex documents, contracts, presentations, and reports
Assist with special projects that require strong research, documentation, and cross-functional coordination
Collect, prepare, and synthesize information for executive meetings with internal teams and external partners
Manage complex executive calendars across multiple time zones, prioritizing competing demands
Coordinate domestic and international travel, including commercial and private air travel for the CEO and Board members
Prepare and reconcile expense reports and travel documentation
Screen and manage phone calls, emails, and correspondence on behalf of executives
Organize meetings, conferences, and special events, ensuring agendas, materials, and logistics are well-executed
Maintain systems and processes that improve efficiency, communication, and follow-through within the executive office
Perform other tasks and responsibilities as requested by the CEO and President to support organizational leadership and effectiveness
Qualification
Required
Proven experience supporting C-level executives in an Executive Assistant, Senior Administrative, or comparable role
Exceptional organizational, time management, and prioritization skills
Strong written and verbal communication skills with a polished, professional presence
High degree of discretion and integrity when handling confidential information
Ability to work independently, anticipate needs, and adapt quickly in a dynamic, high-pressure environment
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and modern video conferencing tools
Preferred
Background as a paralegal or legal assistant in a law firm or corporate legal department
Experience supporting Boards of Directors, investors, or executive leadership in regulated or high-compliance environments
Familiarity with legal documentation, contracts, governance materials, and records management
Strong research, document drafting, and proofreading skills
Company
Bill360
The only embedded payemnts and accounts receivable (AR) platform purpose-built for small-to-mid sized B2B companies.
Founded in 2021
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$5.42M2022-11-10Series Unknown· $5.42M
Leadership Team
Christopher J. McDonald
Software Partnerships
George Mahowald
Software Partnerships | Fintech Executive Channels & Alliances / Accounts Receivable Automation
Recent News
2025-09-29
EIN Presswire
2025-09-23
Company data provided by crunchbase