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Inside Higher Ed · 2 hours ago

Human Resources Administrative Assistant

Hempstead, NY

Full-time

Onsite

Entry Level

$66K/yr - $70K/yr

2+ years exp

Hofstra University is a nationally ranked institution located in Hempstead, N.Y., dedicated to preparing students for future challenges. They are seeking a Human Resources Administrative Assistant to provide high-level administrative support to the Vice President for Human Resources and assist with various HR functions in a collaborative environment.

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Responsibilities

Provide high level administrative support to the VPHR including directing incoming calls, taking detailed messages, maintaining and coordinating the VPHR’s calendar and scheduling meetings

Prepare, monitor, and manage the budget for the Office of Human Resources, review reports, maintains records of expenditures, and recommend budget adjustments

Administratively supports the CHRO including confidential data/research requests, notetaking during employee relations and/or complaint meetings, and other confidential personnel matters

Track and ensure timely processing and reconciliation of all HR related contracts for services

Manage the HR email in-box and ensure timely response to inquiries received

Provide tier one level support to Hofstra University employees, faculty and students as it relates to HR processes and procedures

Maintain the departmental purchasing card, maintains office supply inventory and orders supplies as needed

Oversee the operations of the Human Resources office to include interaction with vendors for copier machines, office furniture and any internal work order requests with the Plant department. Manages office moves, office computer and equipment assignments

Plan, coordinate and implement the annual University wide holiday party, anniversary awards ceremony and the twice annual blood drive

Plan HR departmental team meetings and events to include coordinating with events management for room reservations and catering services

Interact daily with administrators and leadership at the highest level while handling sensitive and confidential materials. Prepare correspondence for internal and external distribution

Maintain HR website updates

Assist with the placing of temporary staff throughout the University, including liaising with temporary staffing agencies

Liaise with the Office of General Counsel on subpoena information requests

Liaise with external immigration counsel related to the processing of work visas and permanent residency applications

All other duties and projects as assigned

Qualification

Human Resources experienceMicrosoft OfficeProject managementOrganizational skillsCustomer serviceInterpersonal skillsCommunication skillsDetail orientedFlexibility

Required

Bachelor's degree is required, preferably in related field

Minimum 2 years related work experience, preferably within Human Resources

Ability to always maintain the highest degree of confidentiality and diplomacy, possess a high level of professionalism and be customer service driven and flexible in attitude

Proven ability to work in fast paced, deadline driven environment

Must be detail oriented

Capable of working independently with little supervision as well as serve as productive team member

Strong organizational and project management skills

Strong interpersonal, diplomacy, communication and listening skills

Strong organizational and prioritization skills

Strong computer skills including Microsoft Office products; specifically, Word, Excel, and Outlook

Must have a passion for excellent customer service and commitment to exceptional quality

Demonstrated flexibility in meeting operational needs of the University; able to work additional hours as needed to meet deadlines or in response to emergency situations