Apply on Employer Site

United Way · 5 hours ago

Administrative Project Manager

Irvine, CA

Full-time

Onsite

Mid Level

3+ years exp

United Way is an organization focused on creating social change and improving community health. They are seeking an Administrative Project Manager responsible for implementing processes, coordinating donor relations activities, and maintaining data integrity to support fundraising initiatives. The role requires collaboration across departments to ensure effective communication and project management in support of the organization's goals.

EducationHealth CareNon Profit

Responsibilities

Serve as a key stakeholder in managing the organization’s donor recognition and stewardship plan for donors of all levels, ensuring that the donor experience fulfills the HFUW’s strategic imperative

Work closely with Senior Executive Assistant to the President and CEO to facilitate correspondence and outreach with current and prospective donors

Provide administrative functions related to donor relations including the printing and assembly of mail items

Coordinate with the Finance Department on donor relations and event sponsor related billing and collections as appropriate

Provide telephone support for the Resource Development team. including but not limited to answering calls, recording, and delivering accurate messages, referring complaints and requests for information to appropriate staff, and following up as needed

Prepare draft communication, edit and process outgoing correspondence, including mass mailing items and any additional communications and marketing materials

Record accurate internal processes, manage office files and other duties as assigned

Responsible for maintaining appropriate information in the customer relationship management (CRM) software

Collaborate with Vice President of Resource Development, Major Gift Officer, and Individual Giving Manager to create documents for donor visits and prospecting initiatives

Ensure the accuracy of shared information, correspondence, internal databases and disseminated materials for all supported programs

Identify prospective donors and members both inside and outside traditional campaign settings and market segments

Review and edit mailing lists

In consultation with department colleagues, develop and implement project management plans to support HFUW fundraising priorities and goals, with an emphasis on consistency in strategy and analytics

Maintain strong relationships with members of the organization’s Engagement Team (Donor and Volunteer Experiences and Resource Development)

As assigned, support account managers and other fundraising activities, including year-round engagement, and executing employee campaigns

Participate in special events throughout the year

Other duties as assigned

Qualification

Donor RelationsCRM SoftwareProject ManagementMicrosoft OfficeMass MailingsOrganizational SkillsCommunication SkillsCollaborationDetail Oriented

Required

Bachelor's degree or equivalent preferred. Equivalent combination of education and experience may be considered in lieu of degree

3 years of experience in a project or campaign management-oriented role

Must be able to type 55+ WPM minimum

Proficiency using Microsoft Office products including Word, Excel, PowerPoint, Teams and Outlook required

Proven proficiency with technology, including Windows operating system, Zoom, WebEx and other electronic professional resources

Experience with mass mailings and mail merges required

Experience working with senior level executives/community leaders and their respective office support

Ability to translate ideas quickly and efficiently into trackable, actionable plans

Strong organizational skills, detail oriented with ability to manage multiple projects simultaneously, and to work calmly under the pressure of competing priorities and deadlines

Valid Florida Driver's License and ability to travel within tri-county area required