State of Wyoming · 2 weeks ago
Office Support Specialist II 2026-00019
Fremont County, WY
Full-time
Onsite
New Grad, Entry Level
0+ years expThe State of Wyoming is seeking an Office Support Specialist II to provide administrative support functions to the Wyoming Office of Homeland Security. The role involves coordinating with various stakeholders, managing communications, and assisting with grant management and office procedures.
Government Administration
Responsibilities
Answers, screens, and directs calls and walk-in traffic, which requires knowledge of WOHS operating policies and procedures
Uses judgment to determine priority of calls. 1) responds to callers when suitable to do so, 2) forwards calls to appropriate personnel, or 3) records messages
Maintains confidentiality of all correspondence and other information obtained during work hours
Provide administrative support to WOHS staff as needed by performing mail merge operations for letters and documents as needed
Sorts and screens daily incoming mail and posts employee mail to individual mailboxes
Performs large and small mailings
Prepares envelopes, prints labels, performs mail merges for EMPG documents, inserts materials, attaches and codes the routing slip with a budget number for Central Mail pickup
Tracks all incoming and outgoing documents for the director and deputy director
Composes and maintains all RERT letters for activations and enters activations in the database
Attends WOHS staff meetings and monthly County/Tribal Coordinator's Meetings and records meeting minutes
Transcribes minutes for all meetings and disseminates the minutes to all WOHS staff and/or County/Tribal Coordinators, as necessary
Designs, produces, and edits correspondence, reports, and spreadsheets
Assists and supports the Section Chiefs with administrative support functions to WOHS staff as needed by performing mail merge operations on letters and memorandums, making travel arrangements, and proofreading documents for grammatical and spelling errors
Assist with archiving as needed
Assists and supports the Emergency Management Performance Grant manager with administrative support functions regarding the grant
Assists with tracking subrecipient grant requirements for the grant
Supports Executive Assistant with creating and maintaining contact information for sheriffs, county commissioners, county coordinators, etc., in the Duty Officer Handbook on the Google shared drive
Assists with updating changes, additions, and deletions of contact information
Maintains current inventory of office supplies
Submits requests through the Memo process and uses the Purchasing Card when appropriate to order supplies and equipment
Records items purchased with a state Purchasing Card to the Individual Procurement Log and reconciles the monthly statement against the log
Completes annual and ongoing quarterly education, training, and exercises required by Federal grant funding of employee salaries
Obtaining certifications of online FEMA emergency management courses
Attends webinars and training to meet the requirements to be a state of Wyoming EMAC A-Team member
Maintaining current records, rules, and procedures for the Wyoming Search and Rescue Council and Fund
Performs procedural tasks regarding additions to, changes to, or repealing of the rules
Qualification
Required
Associate's Degree (typically in Business)
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I (if education & experience substitution is applicable)
Knowledge of applicable computer applications
Knowledge of records processing and maintenance procedures and systems
Knowledge in the preparation of complicated documents
Knowledge and understanding of the agency and each respective division/program
Knowledge of investigating alleged non-compliance
Knowledge of project management
Benefits
Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Public Service Loan Forgiveness eligibility – for those with qualifying student loans
Training and professional development – to support your career growth and advancement
Employee Assistance Program – Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
Wellness Program – Earn paid time off and incentives by focusing on your personal health
Company
State of Wyoming
State of Wyoming is official site of state and it says about facts and symbols of the state.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Aaron Roberts
Chief Information Security Officer (CISO)
Brad Westby
Industry Partnership Manager
Recent News
2026-01-09
thesaasnews.com
2025-06-24
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