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Luster National · 7 hours ago

Project Coordinator

New York, NY

Full-time

Onsite

Senior Level

$100K/yr - $120K/yr

5+ years exp

Luster National is seeking Project Coordinators at various levels to support large, heavy-civil infrastructure programs. The role focuses on assisting project managers and technical teams in tracking progress, coordinating documentation, and ensuring effective communication among stakeholders.

ConstructionManagement ConsultingProject Management

Growth Opportunities

No H1B

Responsibilities

Support daily project operations by coordinating schedules, documentation, and communication between internal teams and external stakeholders

Track and maintain project records, including submittals, RFIs, change orders, and supporting correspondence, using client-approved project management software (e.g., Procore)

Monitor daily activities and report on field progress, operational impacts, escort needs, and discrepancies

Coordinate scopes of work, work packages, and construction schedules; prepare draft correspondence and documentation for review and approval by project or task managers

Assist in preparing meeting agendas, taking minutes, and ensuring timely follow-up on action items

Maintain accurate, up-to-date data in the project management system through direct entry or file uploads

Prepare punch lists at key contract milestones and assist with final inspections and close-out documentation

Assist with the preparation of project status reports, progress summaries, staffing plans, and other reporting deliverables

Support financial tracking by developing or updating estimates, budgets, accruals, cash flows, and related documentation

Contribute to quality control and compliance by reviewing project documents for completeness, accuracy, and conformance with project implementation procedures

Provide guidance to project staff on documentation standards and proper use of project systems and procedures

Qualification

Construction managementHeavy civil infrastructureProject managementPrimavera P6Microsoft OfficeContract administrationMultitasking skillsContinuous improvementDocumentation standardsFinancial trackingCommunicationTeam collaborationProblem-solving abilities

Required

Bachelor's degree in construction management, engineering, architecture, or related field, or the equivalent combination of education and experience

5+ years of progressive experience in project/construction management for heavy civil infrastructure projects

Experience coordinating a project management team

Strong knowledge of principles and practices of project management and contract administration

Proficiency with industry standard project and construction management software (e.g., Primavera P6, TILOS, MS Project, Bluebeam, RSMeans, etc.)

Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)

Excellent written and verbal communication and interpersonal skills

Excellent multitasking and organizational skills

Collaborative mindset that fosters teamwork, trust, and positive relationships

Natural curiosity, problem-solving abilities, and a passion for continuous improvement

Preferred

Master's degree in construction management, engineering, or architecture

Active professional certifications such as CCM (CMAA) or PMP (PMI)

PE license in relevant jurisdiction(s)

Experience with large (>$500M), complex, heavy-civil infrastructure projects that include highways, roads, bridges, transit (including rail and bus), and/or airport projects

Experience delivering projects through both traditional and alternative methods (e.g., DB, CM/GC, P3)

Experience in project management roles supporting owners

Experience with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software