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The Whiting-Turner Contracting Company · 3 days ago

Orlando - Office Manager

Greater Orlando

Full-time

Onsite

Mid Level

The Whiting-Turner Contracting Company is seeking an Office Administrative Assistant to serve as the first point of contact for the company. This role involves supporting office personnel, managing clerical tasks, and ensuring efficient office operations while maintaining professionalism.

Construction

Growth Opportunities

Responsibilities

Work independently and organize complex clerical tasks

Ability to be flexible and adaptable in a variety of situations

Meet strict timelines and perform multiple tasks

Cost consciousness

Welcome all visitors by greeting them, in person or on the phone

Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors

Answer phone calls and transfer them appropriately, check the office voicemail and fax inbox

Distribute all incoming mail/packages and prepare all outgoing mail

Maintain the conference room calendar

Ensure that common areas are organized and operational, front desk area, conference rooms, and kitchen area

Keep office supplies stocked - taking inventory/ordering supplies, order toner for office printers and send empty toner out to be recycled

Maintain various informational lists within the office

Various data entry as needed

Upload Owner Contracts for the region

Manages, schedules, and arranges meetings and travel for office employees

Spearheads special projects for the staff within budget by organizing and coordinating information and requirements; planning, arranging, and meeting deadlines

Builds and maintains strong internal and external relationships

Develops and maintains procedure guidelines for areas of responsibility

Manages training and development for team including but not limited to, ensuring compliance with company standards and procedures

Collaborates with regional administrative assistants to increase efficiency, productivity, and time management & cost consciousness

Maintain a high level of confidentiality and commitment of professionalism

Communicate clearly and concisely in both written and oral form

Performing other duties assigned

Qualification

Organizational skillsLeadership skillsProblem-solving skillsData entryCommunication skillsCost consciousnessFlexibilityConfidentiality

Required

Demonstrate skills in management practices, administrative processes, and procedures

Strong leadership skills

Strong organizational skills

Strong prioritizing skills

Strong problem-solving skills