City of San Angelo · 1 week ago
Administrative Assistant (Fire Department)
San Angelo, TX
Full-time
Onsite
Entry Level
$37K/yr - $37K/yr
2+ years expCity of San Angelo is seeking an Administrative Assistant to provide skilled secretarial support to management personnel and coordinate administrative operations. The role involves preparing correspondence, maintaining departmental records, and assisting with various accounting tasks.
Government Administration
Responsibilities
Coordinates departmental clerical operations for area of assignment
Provides skilled administrative support to a manager and/or other departmental personnel
Answers, screens, and directs incoming calls; documents and distributes phone messages
Greets and directs visitors to appropriate City departments and/or personnel
Provides information and assistance to the public; responds to inquiries regarding departmental operations, policies, programs, events, and/or services; receives public complaints
Coordinates meetings, appointments, and/or other functions
Coordinates public events for the department
Prepares, processes, copies, files, and distributes correspondence, memorandum, or other types of documentations; designs and produces forms, brochures, announcements, bulletins, and/or banners
Compiles and/or analyzes data; prepares, generates, and/or submits various types of reports as required by City departments and outside agencies
Performs data entry; updates and maintains departmental records, files, filing systems, and databases; coordinates and schedules the transfer, archiving, and destructions of records as assigned
Processes accounts payable and/or receivable; assist in payroll, purchase orders, and requisitions; assists in the preparation of departmental budgets
Assist in the order and distribution of department assigned uniforms
Prepares and maintains records of internal deposits
Produces and maintains records of Public Information Requests pertaining to medical records; to include the billing for medical records requests
Coordinates the ordering of departmental supplies, equipment, and department uniforms; obtains vendor quotes and bids as required
Collects, processes, and distributes incoming and outgoing departmental mail
May provide training and/or supervise the work activities of assigned personnel
Performs other routine and/or specialized duties relative to area of assignment as required
Qualification
Required
High School Diploma or equivalent
Two years' experience as an administrative assistant; OR an equivalent combination of education and experience
A driver license with a good driving record is required
Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure
Principles and practices of office administration
Regulations governing departmental activities
Records management principles and standards
Basic accounting and bookkeeping principles
General office equipment and standard computer software applications
Customer service standards and protocol
Providing skilled secretarial support to management and/or other departmental personnel
Coordinating clerical operations and activities for area of assignment
Preparing and processing various types of correspondence and other documentation
Updating and maintaining departmental records, filing systems, and databases
Performing a variety of general accounting duties
Establishing and maintaining cooperative working relationships with other staff, City departments, outside agencies, community organizations, contractors, vendors, and the general public
Company
City of San Angelo
City of San Angelo, Texas – Municipal Government Serving with integrity, innovation, and community spirit.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase