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OX Group Global · 3 hours ago

Supply Chain & Compliance Administrator / Team Assistant

United States

Full-time

Remote

Mid Level

3+ years exp

OX Group Global is a company focused on supply chain and supplier management. They are seeking a Supply Chain & Compliance Administrator / Team Assistant to provide proactive administrative support, manage supplier data, and ensure compliance documentation is maintained effectively.

ConstructionSmall and Medium BusinessesWholesale

Responsibilities

Own day-to-day administrative coordination for supply chain and supplier management teams

Proactively organise meetings, agendas, and action tracking

Take structured meeting notes and actively drive follow-ups through to completion

Maintain and continuously improve trackers, templates, and shared documentation

Anticipate information needs for Heads of Department and prepare materials in advance

Identify gaps, risks, or inefficiencies in administrative processes and propose improvements for approval

Take ownership of supplier master data accuracy and completeness

Proactively review supplier documentation and flag missing or outdated information

Advise on supplier onboarding readiness prior to escalation

Track supplier issues and corrective actions, ensuring timely closure

Coordinate between suppliers and internal teams to resolve documentation or data gaps

Recommend improvements to supplier data structures, trackers, and workflows

Proactively manage compliance documentation using systems such as Assent

Review compliance status by product and supplier, flagging risks early

Coordinate documentation requests with suppliers ahead of deadlines

Advise Heads of Department on compliance readiness and gaps

Coordinate CBAM-related data requests with suppliers

Maintain CBAM trackers and validate completeness of inputs

Prepare structured summaries for quarterly CBAM reporting

Highlight data quality issues and recommend corrective actions

Actively manage Sedex / SMETA records and deadlines

Monitor amfori BSCI status and supplier compliance progress

Proactively chase audits, CAPs, and upcoming expiries

Advise on supplier ethical trading risks and readiness

Provide administrative support related to purchasing when required

Review purchasing and supply chain data for accuracy

Highlight inconsistencies and escalate risks

Support data preparation without executing commercial decisions

Continuously review how administrative and compliance processes operate in practice

Proactively suggest improvements to structure, documentation, and workflows

Act as an operational advisor on administrative and documentation matters

Ensure actions, commitments, and deadlines are consistently followed through

Qualification

Administrative supportProactive ownershipOrganisational skillsExcel / Google SheetsCompliance administrationAnalytical skillsSupplier documentationRegulatory complianceCBAM awarenessClear communication