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Chesterwye Center, Inc. · 3 hours ago

Executive Assistant & Office Manager

Main Address - Grasonville, MD 21638

Full-time

Onsite

Mid Level

$48K/yr - $52K/yr

3+ years exp

Chesterwye Center, Inc. is seeking an Executive Assistant & Office Manager to provide high-level administrative support to the Chief Executive Officer and the Chief Financial Officer while overseeing daily office operations. The role requires strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Government Administration

Responsibilities

Serve as primary administrative support to the executive team

Assist in organizing the CEO’s workload, calling attention to items of high priority

Support all incoming calls

Arrange appointment calendar, including scheduling all regular meetings with staff, board of directors, and committees

Maintain an accurate filing system (digital and physical)

Assume responsibility for establishing pleasant, cooperative relationships with staff, helping when needed

Assist during the Day Program and residential-based events

Responsible for keeping all common spaces, assigned spaces, and equipment clean, safe, and attractive

Understand and work toward agency goals /objectives

Maintain appropriate confidential records

Responsible for typing documents/ meeting minutes

Responsible for reviewing work order submissions/ follow-up in iCare Manager

Manage incoming calls, emails, and office communications

Prepare reports, presentations, and internal documents

Oversee daily office operations and administrative systems

Maintain office supplies, equipment, and vendor relationships

Support with coordinating building maintenance, utilities, and service contracts

Develop and improve office procedures and workflows

Ensure the office environment is professional, organized, and efficient

Support HR processes: onboarding, orientation, files, and tracking

Support the finance department by depositing checks into operations accounts, tasks such as invoice routing, expense tracking, and filing

Support the development department with mailing, event organizing, and data entry

Maintain organized digital and paper filing systems

Qualification

Microsoft OfficeGoogle WorkspaceOrganizational skillsWritten communicationVerbal communicationProject coordinationAttention to detailProblem-solvingInterpersonal skillsAdaptability

Required

Associate or Bachelor's degree preferred

3–5 years of executive or administrative experience

Strong organizational and time-management skills

Excellent written and verbal communication

High level of professionalism and discretion

Proficiency in Microsoft Office and Google Workspace

Ability to manage multiple priorities in a fast-paced environment

Must have access to personal use of a vehicle to conduct agency business

Must have a valid driver's license and an acceptable driving record as determined by criteria established by Chesterwye's insurance carrier and Chesterwye policy