SeeKing HR · 1 day ago
Executive Assistant
San Antonio, Texas Metropolitan Area
Full-time
Onsite
Senior Level
$21/hr - $28/hr
5+ years expSeeKing HR is seeking a highly tech-savvy Executive Assistant to provide direct operational and administrative support to the CEO and leadership team. The role involves managing communications, coordinating schedules, and ensuring workflow efficiency through modern business tools.
ConsultingEmploymentHuman ResourcesTraining
Responsibilities
Refines system for sorting and prioritizing emails using automation tools and plug-ins within MS Outlook and Project Management programs
Schedules meetings, responds to scheduling requests and coordinates calendars between multiple parties using efficient processes and concise, professional language
Assists with time blocking for major tasks and event preparation
Creates mail merges within MS Outlook or for printed documents, as needed
Assists with updating internal calendars and organizational event calendar
Drafts, reviews and sends email and printed communication on behalf of the CEO
Prepares final formatting changes to documents and applies letterhead using MS Word
Coordinates work efforts with multi-disciplinary engineering teams and CAD/Revit design teams ensuring quality and attention to detail
Prepares physical correspondence for the CEO to sign
Assists with preparing and organizing meetings, including in-person all staff retreats with remote staff
Assists with hosting TEAMS meetings and managing webinar or meeting controls, as needed
Researches best methods and software tools for administrative efficiency including email triage, calendaring and file management
Performs routine office duties including filing, faxing, typing, copying, maintaining records, answering telephone and assisting CEO with scheduling and administration
Oversees purchase orders and invoice processing/tracking of office and unit supplies and associated inventory for area of assignment
Proactively identify process flows which could be improved upon and maintain an active presence
Collaborates with project managers in a multi-disciplinary MEP design environment
Coordinates flights and hotel accommodations for the CEO
Develops and maintains physical filing system
Assists with maintaining organized digital files
Coordinates with IT Consultants to record IT property assignments to staff (e.g. laptops, screens, etc.)
Stays current with job knowledge by participating in educational opportunities, reading professional publications, participating in professional organizations and maintaining communications with internal and external clients
Performs other duties, tasks and special projects as assigned
Qualification
Required
5+ years' experience in an executive administrative, legal assistant, paralegal and/or managerial role
Proficient in MS Office 365 software and file storage/archival
Strong attention to detail with excellent verbal communication skills, sound social awareness and the ability to maintain strict confidentiality
Valid Texas Driver's License with acceptable Motor Vehicle Record (MVR) and background check is required
Preferred
Bachelor's degree in Business Administration, Communications, Legal Studies or a related field preferred; equivalent executive administrative, legal assistant/paralegal or managerial experience may be considered in lieu of a degree
Benefits
100% Paid Employee Medical
50% Paid Employee Dental and Employee Vision
100% Paid Employee Life, Short-Term and Long-Term Disability
401(k) with Employer Match
Nine (9) Paid Holidays
Company
SeeKing HR
SeeKing HR is a consulting firm that offers employment development, coaching, HR program, and process management services.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Leanne King, SPHR, SHRM-SCP
CEO
Company data provided by crunchbase