Incandescent · 3 months ago
Special Assistant to the CEO
New York, NY
Full-time
Onsite
New Grad, Entry Level
$75K/yr - $100K/yrIncandescent is a boutique management consulting and venture development firm that advises leaders and collaborates with entrepreneurs. They are seeking a Special Assistant to the CEO who will provide administrative support, manage projects, and contribute to business development efforts while learning and growing in a fast-paced environment.
Professional NetworkingProfessional Services
Responsibilities
Administrative and tactical support. In this role, you will manage the CEO’s calendar with a high level of precision and help him stay ahead of priorities. In doing so, you will communicate extensively with the internal team, external partners, and clients. The aspiration of this work is to move beyond the transactional level and think strategically, as you negotiate the demands on the CEO’s time and the diverse priorities of the business. Responsibilities include calendaring, supporting the CEO throughout the day, preparing daily materials, organizing pre-work and research for meetings, and email management. You will also help build and maintain the systems that allow the CEO to operate smoothly. This includes helping to design and manifest systems that make the CEO’s world more navigable, and maintaining the firm-wide structures where those systems intersect
Project management and communications. You will support the CEO in advancing a wide range of projects and initiatives. A key part of your job is tracking the many balls in the air and maintaining organizational and knowledge management systems. You will also help to prepare client documents, create visuals and PowerPoint decks, and help to maintain intellectual capital collection. In addition, you will add leverage to our thought leadership work, including social media posting and management
Business development systems and operations. You will help manage and facilitate the CEO’s business development efforts, ensuring that opportunities are tracked, advanced, and followed through with care. This includes supporting outreach, pipeline management, building research briefings ahead of conversations with prospective clients or partners, and experimenting with how to leverage AI to make these processes sharper, broader, and more effective
Thought leadership support. You will help amplify the CEO’s ideas and voice in the world by assisting in drafting, editing, and publishing his thinking across multiple platforms
Special projects. As your role develops, we will find ways to draw you into work across the team, through client engagements, special projects centered around internal firm priorities, and other topics of interest, including research & AI. These opportunities are typically shaped at the intersection of the Special Assistant’s strengths and interests and the firm’s needs
Building Incandescent! On a small team like ours, every member is a vital part of building the culture, systems, and practices that define this firm. Your contributions to firm-building will help shape the future of Incandescent. You will play a vital role as a connector across the organization, helping to ensure that people, projects, and priorities are linked to create coherence. This means supporting the Chief of Staff in identifying synergies between streams of work, surfacing insights from one context that are valuable in another, and ensuring that information flows smoothly across the team. By helping others see the larger picture, you will strengthen alignment and make the whole greater than the sum of its parts
Learning and development. Finally, you will contribute to a culture of learning and individual growth. You will not only build your own knowledge of our work and client contexts, sharing insights from your perspective, and helping to codify and disseminate learning across the team, but you will also be paired with a development manager who will help you identify your growth edge and work with you to chart your developmental trajectory
Qualification
Required
High level of drive, curiosity, and passion for growth and learning
Ability to manage complex workflows in a consulting environment
Experience in administrative and tactical support, including managing calendars and email management
Strong project management skills and ability to maintain organizational and knowledge management systems
Experience in preparing client documents, creating visuals and PowerPoint decks
Ability to support business development efforts, including outreach and pipeline management
Experience in drafting, editing, and publishing content across multiple platforms
Ability to contribute to a culture of learning and individual growth
Action-oriented with a systematic approach to work
Intentional working style focused on creating order and planning ahead
Highly empathetic with strong interpersonal skills
Skilled communicator, both in listening and speaking/writing
Passionate about learning and personal development
Adaptable and resourceful in changing situations
Detail-oriented with excellent organizational skills
Company
Incandescent
Incandescent is build with advisory clients, entrepreneurs, and philanthropic funders.
Founded in 2013
11-50 employees
H1B Sponsorship
Incandescent has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (14)
2024 (16)
2023 (18)
2022 (28)
2021 (27)
2020 (46)
Funding
Current Stage
Early StageLeadership Team
N
Niko Canner
Founder
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