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Academy School District 20 · 1 month ago

Administrative Assistant

Colorado Springs Area

Full-time

Onsite

New Grad, Entry Level

$27.20/hr - $28.56/hr

Academy School District 20 is seeking an Administrative Assistant to support the department leader in various administrative functions. The role involves managing calendars, organizing meetings, maintaining budget records, and ensuring compliance with applicable laws and regulations.

Education

Responsibilities

Reports consistently for work as scheduled

Performs other duties as assigned

Attains proficient or higher evaluations on established Performance Standards

Acts as a resource for inquiries from staff and community

Answers telephone and greets visitors, providing information and routing inquiries as appropriate

Arranges, schedules, prepares agendas, produces and disseminates minutes for stakeholder meetings and orientations

Assists and manages calendar for the department leader and conference rooms

Assists in the preparation and production of items related to grants and reports for the Colorado Department of Education, district administration, and the Board of Education

Assists, schedules, and confirms appointments and meetings

Attends professional meetings, seminars, and workshops

Creates, updates, prepares, collates, analyzes, and processes reports related to job-specific responsibilities

Ensures ongoing compliance with applicable laws, rules, regulations, and personnel administrative policies, procedures, and appendices

Files and sorts a variety of documents including sensitive and confidential information

Interprets, explains, and executes district rules, regulations, policies, and procedures to staff and the public

Maintains and prepares budget records and summaries

Maintains department-related information related to position-specific responsibilities

Maintains various databases, reports, and office filing systems including records retention

Manages and updates department intranet page

Manages budgeted funds

Opens, sorts, and distributes incoming mail, and prepares outgoing mail as requested

Orders supplies for department

Organizes and assists with department-sponsored events

Organizes department-facilitated interview processes

Performs a variety of bookkeeping procedures within the department and reconciles/tracks various accounts

Performs a variety of duties using various types of office equipment

Performs a variety of typical functions of the office: typing, filling, answering the phone, travel planning, e-mail, drafting memos, etc

Performs routine activities related to departmental functions and job-specific responsibilities

Prepares and coordinates travel documentation and arrangements

Prepares and processes data and reports related to job-specific responsibilities

Prepares Board of Education items including agendas, memos, and resolutions

Prepares correspondence, reports, and updates lists related to job-specific responsibilities

Processes information, paperwork, and files

Processes purchase orders

Provides assistance to district staff consistent with job-specific responsibilities

Provides assistance to other department office staff

Provides online research as requested

Provides support for other department secretaries and Education and Administration Center administrative assistants as needed

Supports school and department administration inquiries

Transcribes proceedings of meetings and committees as requested

Updates required state and federal compliance documents and notification processes

Works with the department leader to provide the Superintendent, Cabinet, and Board of Education with timely information concerning appropriate committees and department information

Qualification

Office equipment operationBudget managementSoftware proficiencyRecord keepingCommunication skillsDetail-orientedInterpersonal skillsProblem-solving skillsConfidentiality