Apply on Employer Site

IMCS Group · 3 months ago

Administrative Support

Burbank, CA

Full-time

Onsite

New Grad, Entry Level

IMCS Group is seeking a Back Office Coordinator to ensure efficient and compliant operations within the office. The coordinator will manage administrative processes, data entry, reporting, and documentation, playing a vital role in onboarding new employees and maintaining compliance with survey requirements.

Staffing & Recruiting

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Proficiency in entering, updating, and correcting personal and availability information in management systems

Ability to identify and resolve address discrepancies regularly

Competence in running and backing up necessary reports, such as emergency plans and census data

Ability to handle and attach documents to appropriate records using digital systems

Understanding of the contents required in employee personnel files

Ability to update personnel information for onboarding and annual requirements

Familiarity with compliance and preparation requirements for internal and external audits

Ability to create onboarding packets, manage equipment orders and access setups, and schedule health screenings

Knowledge of required office signage and supply ordering procedures

Capability to handle administrative office duties and phone coverage

Understanding of accounts payable processes and invoice handling

Ability to manage personal protective equipment orders and ensure accurate badge issuance

Proficiency in digital consent processes using platforms like DocuSign

Capability to manage logistical arrangements for package delivery and document storage

Qualification

Data ManagementReport GenerationPersonnel File ManagementSurvey PreparationOnboarding CoordinationFinancial ProcessesDigital ConsentOffice AdministrationSafety ManagementLogistics Management

Required