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TrueLight Construction llc · 20 hours ago

Executive or Administrative Assistant

Colorado Springs, CO

Full-time

Onsite

Mid Level

$60K/yr - $80K/yr

TrueLight Construction is committed to redefining the way communities connect through technology and meaningful relationships. The Executive Assistant plays a critical role in supporting executive leadership and daily operations, requiring expert-level Excel skills and strong financial and administrative aptitude.

Telecommunications

Hiring Manager

Tim Cruz

Responsibilities

Manage the Daily Tracker

Maintain Accounts Payable (AP) tab

Maintain Accounts Receivable (AR) tab

Maintain Payroll tab

Maintain Cement Usage tab

Maintain Job Billing Codes tab

Maintain Equipment Inventory tab

Verify vendor invoices for accuracy (AP)

Create, issue, and track customer invoices (AR)

Process payroll based on approved timekeeping data

Input QuickBooks transactions, assign to projects, generate P&L and Balance Sheets

File and maintain state licenses

Create and edit contracts using Adobe Acrobat

Submit contracts for signature via DocuSign

Conduct meetings via Microsoft Teams

Answer phone calls during business hours

Daily access, organization, and maintenance of SharePoint files

Render and manage production redlines and documentation

Qualification

Microsoft ExcelAccounts PayableAccounts ReceivableQuickBooksContract administrationDiscretionConstruction industry experienceRender CRMExecutive support experienceOrganizational skillsCommunication skillsIntegrity