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Innovative Ag Services · 2 weeks ago

Executive Administrative Assistant

Hubbard, IA

Full-time

Onsite

Mid Level

Innovative Ag Services is seeking an Executive Administrative Assistant who thrives in dynamic environments. The role involves managing logistics, pricing, and reporting to support the VP of Agronomy and requires strong communication and multitasking skills.

AgricultureAnimal FeedFarming

Responsibilities

Updated Sales Reports

Updated Contract Reports

Agronomy Compliance Reports

Year End reports to Manufacturers

Seed Ordering

Seed Logistics

Seed Returns

Seed Dumps

Test Plots

Pricing delivery

Price sheets

Maintain Pricing in spreadsheet

Control (Company System)

Item Codes

Work Order Set Up

Price Variance Reports

Pricing Input

Knowledge resource for employee’s

Track enhancements needed for agronomy department end help communicate needs

Fertilizer Blanket Purchase Orders

Chemical Blanket Purchase Orders

Chemical logistics

Bulk orders

Delivery to locations

Information gathering from sales and operation locations and building reports based on them

Forecasts

Scouting Expectations

Meeting setup with attendee’s and accommodations

Provide information by answering questions and requests

Qualification

Microsoft OfficeERP systemsAnalytical skillsCommunication skillsOrganizational skills

Required

Technical Proficiency: Microsoft Office suite programs, including Word, Excel, and the ability to master ERP systems

Analytical Resourcefulness: Display a high level of initiative, effort, and commitment towards completing assignments efficiently with quality

Adaptive Communication: Ability to communicate with precision and diplomacy across all levels—from providing the VP with high-level briefs to coordinating urgent logistics with field operations staff

Prioritization Under Pressure: Exceptional organizational skills with the 'mental gears' to switch between tasks rapidly. You must be able to maintain accuracy and a calm demeanor during high-volume seasonal peaks

Education: Post-secondary degree in Business, Agronomy, Supply Chain, or a related field, or equivalent high-level administrative experience

Requires static strength to lift, push, pull, or, on occasion, carry objects with a minimum weight of 50 pounds

Flexibility to bend, stretch, twist, or reach with your body, arms, and/or legs

Some tasks involve repetitive motion

Possible exposure to seasonal weather, outdoor conditions, and agriculture products