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HDR · 12 hours ago

Administrative Project Coordinator

Austin, TX

Full-time

Onsite

New Grad, Entry Level

HDR is a company focused on creating a welcoming and inclusive environment for its employee-owners. In the role of Administrative Project Coordinator, you will be responsible for organizing project documents, coordinating meetings, and handling sensitive information with professionalism.

ArchitectureConsulting

Growth Opportunities

Responsibilities

Type, format and organize project documents, reports, specifications and correspondence

Create and maintain paper and electronic files

Order insurance and monitor insurance certificates

Apply company quality assurance guidelines and procedures for project document management

Assist with and help coordinate meetings and presentations

Exhibit professionalism with clients

Work with multiple Project Managers and project teams as needed

Assist with project guides, project reviews, project invoices and expense reports as needed

Handle highly sensitive and confidential information with professionalism and discretion

Public engagement support for comment tracking, public meeting planning and quarterly reporting

Qualification

Project document managementConfidential information handlingA/E industry knowledgeMeeting coordinationWell-organizedVerbal communicationWritten communicationSelf-motivatedDetail-oriented

Required

Type, format and organize project documents, reports, specifications and correspondence

Create and maintain paper and electronic files

Order insurance and monitor insurance certificates

Apply company quality assurance guidelines and procedures for project document management

Assist with and help coordinate meetings and presentations

Exhibit professionalism with clients

Work with multiple Project Managers and project teams as needed

Assist with project guides, project reviews, project invoices and expense reports as needed

Handle highly sensitive and confidential information with professionalism and discretion

Public engagement support for comment tracking, public meeting planning and quarterly reporting

Preferred

Excellent verbal and written communication skills

Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment

Ability to meet deadlines

Knowledge of A/E industry desired

Local candidates preferred