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QXO · 3 hours ago

Leave of Absence Administrator

DFW Metroplex

Full-time

Hybrid

Mid Level

QXO is the largest publicly traded distributor of roofing, waterproofing, and complementary building products in the United States. The Leave of Absence Administrator is responsible for managing the full lifecycle of employee leaves and accommodations while ensuring compliance with relevant regulations.

Building MaterialBusiness IntelligenceLogisticsSupply Chain ManagementWholesale

Responsibilities

Manage the end-to-end leave process including FMLA, ADA, workers compensation related leaves, personal leaves, state specific programs, and company policies

Ensure timely and accurate initiation, tracking, and closure of all leave cases

Maintain compliance with federal, state, and local leave laws including California, Washington, New York, and other high-risk states

Coordinate with Shared Services on required documentation and with Benefits on pay and eligibility updates

Oversee return to work procedures including work status updates, restrictions, and fitness for duty certifications

Lead or support the interactive process in collaboration with Legal and Field HR

Review medical restrictions in partnership with vendors, clinics, and internal claims teams

Conduct accommodation assessments including job analysis, feasibility, and documentation of outcomes

Facilitate communication between employee, manager, and HR to determine reasonable accommodations

Drive consistent application of the process across locations and functions

Serve as the central owner of all leave, accommodation, and medical restriction cases

Maintain accurate case files, timelines, and required documents in the case management system

Ensure cases are sequenced correctly including medical certification, alternative job analysis, notifications, and closures

Prepare documentation for Legal review when needed

Partner with Benefits, HR Operations, Shared Services, Claims, Field HR, Legal, and external medical providers to ensure smooth case management

Provide guidance and coaching to managers and HR teams on leave procedures, restrictions, and accommodations

Serve as a subject matter expert on leave related policies and program improvements

Interpret and apply federal and state leave laws, ADA requirements, EEOC guidance, and company policy

Identify risks proactively and escalate as appropriate

Support audits, reporting, and process enhancements to strengthen compliance posture

Maintain case data in the HR case management system and partner with HR Technology on workflow improvements

Recommend enhancements to documentation templates, letters, and tools

Support policy updates and training initiatives to improve manager and HR understanding

Qualification

Occupational Health ExpertiseLeave AdministrationCompliance with Leave LawsCase ManagementMedical Restriction InterpretationRisk MitigationProcess ImprovementCross Functional Coordination