BALYO · 1 week ago
Facility & Administrative Manager
Woburn, MA
Full-time
Onsite
Mid Level
3+ years expBALYO is a global leader in Mobile Robotics, dedicated to providing scalable robotic solutions. The Facility & Administrative Manager will ensure smooth operations of U.S. offices, manage vendor relationships, and support various departments including Finance, HR, and IT.
ManufacturingRobotics
Responsibilities
Oversee day-to-day office operations to ensure a clean, safe, and well-functioning work environment
Manage vendor relationships and service contracts (cleaning, security, maintenance, insurance, etc.)
Coordinate office maintenance, supplies, equipment, food services, and refurbishments
Lead office moves, renovations, lease discussions, and space planning projects
Manage landlord relationships and monitor premises-related costs
Contribute to security and safety policies across U.S. locations
Support Finance & Accounting in Purchase-to-Pay processes and internal controls (expense approvals, purchase orders, cost optimization, dispute resolution with vendors)
Assist HQ Finance with monthly reconciliation of U.S. corporate credit cards
Act as administrator for all U.S. business travel via the company travel platform (Perk)
Coordinate company-wide and team events, meetings, and logistics
Support internal communications (emails, signage, office communications, event materials)
Assist HR & IT with onboarding/offboarding, policies, and internal systems
Serve as a key point of contact for Head Office departments (Finance, Marketing, Sales, etc.) for U.S.-related topics
Streamline administrative and operational workflows to improve efficiency
Track and monitor actual vs. budgeted costs for U.S. office expenses (supplies, shipping, consumables, etc.)
Foster strong cross-department collaboration and clear internal communication
Qualification
Required
Bachelor's degree or at least 3 years of experience in office management, facilities management, or operations
Solid understanding of accounting and administrative processes
Highly organized, detail-oriented, and able to multitask and prioritize effectively
Strong interpersonal and communication skills, with a collaborative mindset
Comfortable with Microsoft Office and Google Workspace; eager to learn new tools and systems
Experience with budget tracking, vendor management, procurement, and event logistics
Self-starter with a proactive, solution-oriented attitude and a genuine “how can I help?” mindset
Takes pride in keeping workspaces organized, welcoming, and functional
Acts as an ambassador of company culture and promotes a positive work environment
Preferred
French is a plus
Benefits
A key, visible role with real impact on day-to-day operations
An international, fast-growing tech environment backed by SoftBank
A collaborative culture that values ownership, initiative, and continuous improvement
The opportunity to grow alongside a global robotics leader
Company
BALYO
Balyo designs, develops and markets totally innovative handling robots.
201-500 employees
H1B Sponsorship
BALYO has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
Funding
Current Stage
Public CompanyTotal Funding
$10.74M2019-01-10Post Ipo Equity
2017-06-09IPO
2015-03-31Series A· $10.74M
Leadership Team
Pascal Rialland
CEO
Alec Lafourcade-Jumenbo
COO
Recent News
2025-12-05
Company data provided by crunchbase