ACRT Services · 1 week ago
Marine Services Billing Coordinator
Stow, OH
Full-time
Onsite
Mid, Senior Level
3+ years expEnviroScience, Inc. is a company focusing on environmental services, and they are seeking a Marine Services Billing Coordinator to support their Marine Services operations team. This role involves managing administrative tasks, financial processes, and logistical coordination to ensure efficient service delivery and compliance with regulations.
CommercialConsultingTraining
Responsibilities
Accurately record time and expenses for on-call divers to ensure timely and precise compensation
Maintain detailed logs and reports for review and audit purposes
Manage the billing process for Marine Services, ensuring invoices are issued promptly
Prepare billing/invoices and project administration
Monitor accounts receivable and follow up on aging invoices to ensure timely payment
Implement and oversee cost-plus billing procedures, ensuring that all costs are accurately captured and invoiced
Coordinate travel arrangements for Marine Services personnel, including booking transportation, accommodations, and related logistics
Ensure that all travel complies with company policies and budget constraints
Provide detailed cost reports to management for project evaluation
Prepare and maintain a weekly project quote list, ensuring all quotes are updated and distributed to relevant stakeholders
Track project progress and update the project list regularly
Report billable hours for the group on a weekly basis
Manage and record expenses for Marine Services personnel, ensuring compliance with company policies
Prepare expense reports for review and approval
Manage Paycom entries and approve overtime for Marine Services personnel, ensuring accuracy and compliance with labor laws
Collaborate with HR and payroll to resolve any discrepancies
Prepare and submit Marine Services insurance payroll fund reports, ensuring accuracy and compliance with regulatory requirements
Qualification
Required
Education: Associates or Bachelor Degree in Business, Administration, Finance, Accounting or related field
Experience: Minimum of 3-5 years of experience in a similar administrative role, preferably within the Marine Services or environmental services industry
Preferred
Over 5 years of experience in administration or a related field
Experience with Workday or similar ERP management systems
Proficiency in MS Office Suite, especially Excel
Experience with financial management software and accounting systems
Strong analytical skills with a focus on financial data
Company
ACRT Services
ACRT Services offers vegetation management consulting, ecological consulting, arborist training, and utility metering services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Michael Weidner
Chief Executive Officer
Brad Schroeder
CFO
Company data provided by crunchbase