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PruittHealth · 13 hours ago

Business Office Manager HCC

Albany, GA

Full-time

Onsite

New Grad, Entry Level

0+ years exp

PruittHealth is a healthcare provider committed to making a difference in the lives of families. The Business Office Manager HCC is responsible for overseeing the accounting, bookkeeping, and personnel record management of the facility, ensuring smooth operations and compliance with policies.

Health CarePersonal HealthWellness

Responsibilities

Answers phones and greets guests with courtesy and professionalism; accepting appropriate information or messages. As necessary, will provide backup receptionist duties to ensure the front desk is properly covered during business hours

Accepts initial inquiry information and provide marketing tours and arrange marketing meals, as appropriate

Participates in the recruiting, interviewing, evaluation and supervision of receptionist staff and provides general direction to these employees to ensure staff hours, quality services, and customer service is met at all times

Processes all new hire pre-employment documentation, ensuring all background and pre-employment checks are completed satisfactorily per policy

Assists Administrator and department leaders with tracking partner performance evaluations

Receives and distributes mail to appropriate personnel and residents within 24 hours of receipt

Ensures proper business office documents and postings are regularly updated and monitored for the staff bulletin boards, resident bulletin boards and other related communication areas

Assists Administrator and/or Life Enrichment Coordinator with seasonal decorating and events

Maintains office calendar of move-in/move-outs, staff vacations, events, etc. for reference

Accepts and receives monthly rental and other payments. Maintain records of all payments received on applicable tenant account cards

Enters deposits on a daily basis into the A/R system, process deposits via scanner or take to the bank and file records

Updates the A/R system on a daily basis with census changes; move-ins, move-outs, transfers and level of care changes. Maintain a good and open communication with the Marketing Director for smooth transmittance of information

Generates monthly resident billings; review for accuracy

Monitors and collects past due rents in a timely manner to include working with Medicaid case managers, residents, family members and/or responsible parties. Follow Frontier Management collection policy

Maintains resident, employee and other business files

Manages time clock records; enter time off data; review missed punches; conduct error review 2 times per week; communicate clock-in policies with employees and inform department heads of any employee policy misuse/abuse

Reviews payroll data and coordinates with Staff Accountant for final submission

Prepares time cards for facility staff and calculate regular and overtime hours worked for each pay period

Enters new employee information, wage changes, address changes, and employee termination information into the intranet website in a timely manner

Codes Accounts Payable invoices, submits to the Executive Director for review, make a copy to keep in the business office and send original invoices to the Home Office weekly

Communicates with Staff Accounting as often as necessary to ensure A/P, A/R, and payroll processes are operating smoothly and to resolve any issues in a timely manner

Follows up with vendors for missing invoices as necessary

Qualification

Payroll managementAccounts ReceivableAccounts PayableBookkeepingClerical skillsCustomer serviceTyping speedCommunication skillsTime managementTeam collaboration