Medical Informatics Engineering · 1 week ago
Executive Assistant to CEO
Fort Wayne, Indiana
Full-time
Onsite
Senior Level
5+ years expMedical Informatics Engineering is seeking a highly capable Executive Assistant to the CEO who will manage the CEO's calendar, control meeting flow, and ensure effective communication within the executive team. The role requires daily physical presence and adaptability to changing schedules while maintaining discretion and strong organizational skills.
Information ServicesInformation TechnologySoftware
Responsibilities
Own and defend the CEO’s calendar
Coordinate meetings, travel, and logistics
Join meetings early and set expectations
Manage meeting flow in the CEO’s absence
Step in to end or redirect meetings as needed
Coordinate a trusted courier / runner
Handle confidential matters with discretion
Provide EA support to other executives as capacity allows
Assist with scheduling, preparation, and follow-ups
Prevent leadership bottlenecks before they form
Maintain strong situational awareness in the office
Act as a real-time extension of the CEO
Spot issues before they hit the runway
Qualification
Required
Able to start by end of February
Based in or relocating immediately to Fort Wayne, IN
In the office daily
Flexible availability when schedules inevitably shift
Trusted to represent the CEO before he enters the room
Comfortable setting boundaries with executives, partners, and vendors
Strong judgment under ambiguity
Absolute discretion with sensitive information
5+ years supporting a CEO, founder, or senior executive
Proven ability to manage complex calendars
Proven ability to control meeting flow
Proven ability to anticipate problems before they become fires
Unfazed by strong personalities and fast-moving environments
Willing and able to join meetings early and welcome participants
Willing and able to hold meetings on track until the CEO arrives
Willing and able to step in to end or redirect meetings
Willing and able to signal when plans have broken and reset expectations
Understands that protecting time is a leadership function
Experience coordinating couriers, runners, drivers, or similar support roles
Ability to manage a trusted body-man / logistics runner on behalf of the CEO
Comfortable handling physical logistics and sensitive materials
Provides EA support to other executives as capacity allows
Knows how to triage requests without diluting CEO support
Keeps leadership aligned without creating friction
Clear, concise communicator
Comfortable delivering polite but firm messages
Highly organized, detail-oriented, and calm under pressure
Benefits
Comprehensive medical, dental, and vision insurance
401(k) with company match
Paid time off
Quarterly bonus program
Company
Medical Informatics Engineering
MIE provides physicians with the means to easily communicate with each other (and their patients), enabling timely.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2024-04-24Series Unknown
Leadership Team
Doug Horner
CEO, Founder
Will Reiske
Executive
Recent News
2025-07-15
Company data provided by crunchbase