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Goodwin · 2 hours ago

Secretary

Philadelphia

Full-time

Hybrid

New Grad, Entry Level

$60K/yr - $100K/yr

Goodwin Procter LLP is a leading firm in the legal industry, seeking a proactive and detail-oriented Legal Secretary to join their Global Operations Team. The role involves providing essential administrative and executive support to attorneys and business leaders, ensuring efficient operations and high-quality service delivery.

Intellectual PropertyLaw EnforcementLegalLife ScienceReal Estate

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

You will play a crucial role in managing the daily operations of our legal team. Your responsibilities will include managing complex calendars, arranging meetings, and coordinating travel arrangements for attorneys, paralegals and business leaders. You will manage all aspects of meeting logistics, e.g., booking conference rooms, registering guests, securing equipment, and arranging catering services. Efficiently managing all communication modalities including calls, emails and hard copy mail. you will ensure communications are handled appropriately and in a timely manner. Additionally, you will prepare and process expense reports and check requests, ensuring accurate documentation for timely reimbursement/payment. You will provide backup support to other secretaries, including absence coverage and overflow tasks as needed

You will be responsible for proofreading and editing legal documents, correspondence, memos, and other communications to ensure accuracy and clarity. You will assist with the preparation, management, and distribution of audit response letters, and maintain organized, up-to-date client and administrative files in the firm’s electronic document management system, ensuring quick document retrieval and compliance with firm policies

You will open new client and/or matter numbers, maintain and edit matters, perform conflict checks, and prepare engagement letters, coordinating their signing through DocuSign

You are responsible to facilitate time entry for assigned attorneys and paralegals including input, review, edit and release of time. May support billing process e.g., track billing deadlines, circulate prebills to attorneys for review, etc

Qualification

Microsoft Office SuiteOrganizational skillsCommunication skillsDocument managementAnalytical skillsProactive mindsetConfidentialityContinuous learning

Required

High school diploma/GED required

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Exceptional organizational skills, allowing you to manage multiple tasks and projects simultaneously with efficiency and precision

Outstanding communication skills, both written and verbal

Understanding of the importance of confidentiality in the legal field and commitment to maintaining the highest standards of privacy and discretion

Commitment to continuous learning and professional growth

Thorough understanding of the firm's structure and the resources available to you

Proactive in identifying areas for improvement within existing processes and procedures

Strong analytical skills, enabling you to find solutions to various administrative challenges

Preferred

College degree preferred but not required

Benefits

Flexible work arrangements and hybrid work schedule

Health, dental, and vision insurance

Life and disability insurance

Retirement & Savings Plan

Emergency back-up child and adult care

Paid vacation, sick time off, and holidays

Professional development and career advancement opportunities

Employee recognition and reward programs

Employee wellness and assistance programs

Employee discounts and perks

Company

Goodwin

Glassdoor3.7

Goodwin is a global law firm with more than 1,800 lawyers in its offices located in the United States, Europe and Asia.

Founded in 1912

Boston, Massachusetts, USA

5001-10000 employees

http://www.goodwinprocter.com

H1B Sponsorship

Goodwin has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (29)

2024 (27)

2023 (23)

2022 (33)

2021 (23)

2020 (10)