Pioneer Power Group · 3 days ago
Operations Administrator (CEO Support) - Part-Time | Hybrid
Rockville, MD
Part-time
Hybrid
Senior Level
$35/hr - $50/hr
5+ years expPioneer Power Group is a trusted leader in power system studies, seeking a detail-oriented and highly organized Operations Administrator to support their CEO. The role involves managing day-to-day people operations and administrative support, ensuring smooth organizational operations in a dynamic environment.
Construction
Hiring Manager
Corinne (Bingham) Omans
Responsibilities
Own day-to-day people operations and administrative support, including following up on open items or directives from CEO and VP which includes track/manage/follow-up on tasks to ensure completeness
Handle state and compliance-related administrative tasks, including state tax portals, registrations, credential organization, and address or withholding updates
Act as a go-to problem solver for operational issues (e.g., payroll, banking, or international wire issues), coordinating with vendors and support teams through resolution
Maintain accurate, well-organized employee records (addresses, state tax setup, PTO/vacation tracking, compensation updates, required forms), with a high level of confidentiality and attention to detail
Own end-to-end onboarding administration for new hires, including offer letters, system setup, and onboarding checklists
Provide light finance and operations support, such as sending occasional invoice nudges, organizing receipts, and collecting documentation for accountants and bookkeepers
Keep internal systems, documentation, and processes organized, current, and scalable as the company grows
Qualification
Required
Bachelor's degree or equivalent experience, with 5+ years of experience in broad-based administrative, office management, or people operations roles
High integrity, discretion, and calm judgment when handling sensitive information
A natural love of checklists, tracking, and closing loops – nothing falls through the cracks
Strong follow-up instincts: you proactively track open items, follow up with internal stakeholders, and relieve the CEO from having to check in on status
The ability to comfortably manage 10–20 moving tasks at once without losing momentum
A proactive mindset – you flag issues early and propose practical solutions
Exceptional attention to detail (you notice a $0.07 discrepancy instinctively)
Comfort working across systems and portals such as Paychex (or similar), Deel, and customer invoice portals
Strong spreadsheet skills (Excel / Google Sheets) for trackers, reconciliations, and documentation
Polished, professional communication with vendors, customers, and support teams
Preferred
Prior experience in a startup or emerging company environment is strongly preferred
Company
Pioneer Power Group
Pioneer Power Group provides electrical power system studies for customers across the entire United States.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase