This job has closed.

Integrated Talent Strategies (ITS) · 8 hours ago

Project Coordinator

Anderson, SC

Full-time

Onsite

Entry, Mid Level

Integrated Talent Strategies (ITS) is seeking a Project Coordinator for a global leader in commercial critical infrastructure. The role involves developing processes and governance around project financials, managing accounts payable, and coordinating project workflows to ensure client contractual requirements are met.

ConsultingHuman ResourcesStaffing Agency

Responsibilities

Work with the PMO to develop the processes, tools, training and governance around financials of projects. This includes but not limited to, budget tracking (from Sales), expenses (hours, travel, misc. job expenses), invoicing to customer, recognition of revenue, subcontractor PO’s, payment to subcontractors, etc

Work with the PMO to develop the requirements needed for PMO from internal Vertiv groups (Credit, Finance, Procurement). Work with those internal groups to ensure requirements are being met

Set up, lead, oversee and implement procedures to ensure client contractual requirements are met in regard to financials. Perform client contract analysis to determine the billing deadlines, payments terms, billable and non-reimbursable expenses, agreements for insurance and fee billings along with approved billing rates for staff and/or trade labor

Manage accounts payable for vendor invoice processing, ensure proper sales and use tax are accounted for and responsible for keeping accounts up to date for assigned projects

Manage accounts payable for subcontractor invoice processing, ensure all applicable lien waivers are submitted and contracts and insurance requirements are in place prior to scheduling payments. Report to project team any subcontractor payment issues

Manage periodic close process ensuring all client bills and project costs are posted or accrued if work is in place and of material value

Update periodic projects assets and rentals for insurance documentation with project team

Work closely with project managers to create comprehensive action plans concerning resources, budgets and timeframes for projects

Manage project financial closeout along with project team. Ensure final contract amount and closeout documentation requirements have been met and agreed to by subcontractors prior to issuing final payments

Supervise current projects and coordinate all team members to keep workflow on track

Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored

Assist with all internal and external audit requests

Qualification

Accounting principles (GAAP)Financial systems applicationsCost analysis proceduresMS Office ExcelMS Office WordProject financial managementOrganizational skillsTeamworkLeadershipAdaptabilityProblem-solvingAttention to detailSelf-starter

Required

Work with the PMO to develop the processes, tools, training and governance around financials of projects

Work with the PMO to develop the requirements needed for PMO from internal Vertiv groups (Credit, Finance, Procurement)

Set up, lead, oversee and implement procedures to ensure client contractual requirements are met in regard to financials

Perform client contract analysis to determine the billing deadlines, payments terms, billable and non-reimbursable expenses

Manage accounts payable for vendor invoice processing

Manage accounts payable for subcontractor invoice processing

Manage periodic close process ensuring all client bills and project costs are posted or accrued if work is in place and of material value

Update periodic projects assets and rentals for insurance documentation with project team

Work closely with project managers to create comprehensive action plans concerning resources, budgets and timeframes for projects

Manage project financial closeout along with project team

Supervise current projects and coordinate all team members to keep workflow on track

Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored

Assist with all internal and external audit requests

Excellent knowledge of accounting principles (GAAP) to ensure timely and accurate reporting

Understand accounting implications of various contract terms related to profitability and risk management

Able to perform cost analysis procedures

High degree of organizational skills with exceptional attention to detail

Must have strong proficiency with financial systems applications and MS Office, specifically Excel and Word

Must be self-starter, adaptable and flexible to operate with minimal direction and little or no supervision while working in a complex and changing environment

Exercise independent judgment and discretion with ability to identify problems and make recommendations for resolution

Demonstrated leadership, strong dedication to teamwork and integrity within professional environment