Stanbridge University · 20 hours ago
Administrative Assistant-BSN
Irvine, CA
Full-time
Onsite
New Grad, Entry Level
$21/hr - $24/hrStanbridge University is a well-established and growing university, seeking an Administrative Assistant for the Bachelor of Science in Nursing (BSN) Program. The role involves coordinating student and faculty compliance with clinical requirements and ensuring smooth communication with clinical partners.
Higher Education
Responsibilities
Prepare BSN students and instructors for clinical rotations by collecting, reviewing, and processing all health and immunization records prior to the start of each term
Conduct introductions for clinical compliance and vaccination requirements during new student orientation sessions
Visit classes and make announcements regarding upcoming clinical compliance deadlines
Coordinate directly with hospital and clinical site partners to support student onboarding, compliance, and placement requirements
Serve as a primary liaison between students, faculty, and clinical partners to ensure timely completion of clinical requirements
Support complex, multi-site clinical coordination activities requiring strict adherence to health, regulatory, and documentation standards
Monitor expiring health records and certifications; notify students and faculty via email and follow up as needed
Work with Student Services to support re-enrolling and transfer students in meeting clinical requirements
Create and assign all student clinical rotation groups at the start of each term
Send required student and instructor health records to affiliated clinical facilities prior to rotations
Assemble, process, and submit all facility-specific clinical paperwork on schedule
Communicate with clinical site representatives to finalize student and instructor onboarding and orientation requirements
Assist with the coordination, planning, and execution of program-related meetings and events
Record accurate meeting minutes and distribute them as directed
Manage appointments and scheduling for the Director and Assistant Director of the BSN Program
Track and maintain records of facility-specific compliance requirements, including COVID-19 and other vaccination protocols
Provide administrative support for student and faculty needs as assigned
Perform other related duties as assigned
Qualification
Required
Associate degree required; Bachelor's degree in Health Science, Public Health, Healthcare Administration, or a related field preferred
Strong public speaking skills with the ability to present regularly in classroom settings
Excellent customer service orientation
Proficiency in Microsoft Office Suite (Word, Excel) and Adobe Acrobat Pro
Strong verbal and written communication skills
Knowledge of standard office procedures and equipment
Exceptional organizational skills with the ability to prioritize tasks, manage multiple projects, and meet deadlines
Ability to work independently as well as collaboratively within a team environment
Preferred
Bachelor's degree in Health Science, Public Health, Healthcare Administration, or a related field
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k)
Exciting university events
Seasonal motivational health and wellness challenges
Work/Life Balance initiatives
Onsite wellness program / Staff Chiropractor
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Company
Stanbridge University
Stanbridge University is accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC).
Founded in 1996
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Yasith Weerasuriya
President and CEO
Recent News
2026-01-14
2025-12-16
Stanbridge University
2025-05-17
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