Aspen Careers, LLC · 4 days ago
Real Estate / Public Finance Legal Assistant
Phoenix, AZ
Full-time
Hybrid
Entry, Mid Level
2+ years expAspen Careers is partnering with a respected, client-focused national law firm to help expand its Real Estate and Public Finance teams in Phoenix. The role involves assisting with document preparation, maintaining files, and facilitating workflow to support attorneys and paralegals.
Staffing & Recruiting
Hiring Manager
Vea Tepace-Macatangay
Responsibilities
Assist with making edits to and proofreading correspondence, contracts, agreements, and other complex documents in draft and in final form
Prepare, submit, and maintain weekly time records
Set up, maintain, and ensure that files are kept current including classifying, arranging files, filing, and storing information
Monitor, prioritize, organize, and facilitate daily workflow to meet project deadlines. This includes all administrative tasks including scheduling meetings, calendar management, processing expense reimbursements etc
Maintain e-mails and documents on Document Management System (DMS) as determined by attorney and paralegal
Act as liaison for attorneys and all office service departments, including Accounting, Business Development, IT, and Docketing & Records
Drafts basic documents and filings
Qualification
Required
2+ years of legal assistant experience (real estate or public finance experience strongly preferred)
Strong document production background with the ability to identify inconsistencies/discrepancies
Excellent command of English grammar, syntax, and professional writing standards
Strong working knowledge of Microsoft Office; experience with legal billing systems a plus
Ability to prioritize tasks, manage deadlines, and remain adaptable under competing demands
High degree of professionalism, confidentiality, and interpersonal skills
Demonstrated ability to build effective working relationships with attorneys, staff, and clients
Benefits
Comprehensive benefits including medical, dental, vision, and 401(k).
Company
Aspen Careers, LLC
Aspen Careers LLC is a female-owned legal recruiting agency headquartered in Columbus, Ohio with over 20 years of success working with local and national law firms.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase