Enterprise Management Solutions, Inc. · 1 week ago
Procurement & Vendor Registration Specialist
United States
Full-time
Remote
Entry, Mid Level
$5/hr - $7/hr
2+ years expEnterprise Management Solutions, LLC is a full-spectrum consulting and management firm specializing in back-office operations and financial infrastructure. The Procurement & Vendor Registration Specialist is responsible for registering, certifying, and maintaining customer entities within procurement systems to ensure eligibility for contracting opportunities.
Management Consulting
No H1B
Responsibilities
Register Enterprise Management customer entities with all applicable certification bodies, vendor directories, and procurement registries as authorized by customer leadership
Complete and manage applications for minority-owned, women-owned, disadvantaged, small business, local business, and other relevant certifications
Register customer entities within appropriate local, county, state, federal, and special-purpose procurement portals based on business location and service type
Maintain a centralized tracking system documenting certification status, registration approvals, renewal dates, and required documentation
Conduct ongoing research to identify procurement, contracting, and vendor opportunities relevant to each assigned customer entity
Monitor opportunities issued by municipalities, counties, states, federal agencies, transportation authorities, utilities, and other institutional buyers
Prepare and distribute weekly procurement opportunity reports to: Enterprise Management Solutions leadership, Designated customer leadership contacts
Weekly reports must clearly outline opportunity details, eligibility requirements, deadlines, and recommended next steps
Track feedback and direction received from customer leadership regarding identified opportunities
Prepare and submit procurement applications only after receiving approval or confirmation from customer leadership or Enterprise Management leadership
Manage application submissions, follow-ups, clarification requests, and outcome tracking
Maintain documentation logs for all applications submitted, including outcomes and next steps
All work must be completed exclusively within Enterprise Management–approved AWS environments
All work activity must be monitored via Teramind in accordance with company policy
Maintain full documentation of all usernames, passwords, MFA credentials, and access details, which must be stored on record with the Chief Marketing & Sales Officer
Credentials may not be modified, reset, or replaced without documented approval
Coordinate with compliance, finance, and executive teams to ensure accuracy of submitted information
Respond to internal and customer leadership inquiries regarding procurement readiness or certification status
Attend meetings as scheduled by the supervisor and provide status updates
Assist the supervisor and customer leadership with procurement-related special projects as requested
Remain informed and compliant with applicable procurement regulations and certification requirements
Support audits or reviews related to certifications, vendor eligibility, or procurement participation
Maintain strict confidentiality of all customer, financial, ownership, and access information
Assist with SOP updates, documentation improvements, and process optimization
Be a doer, not just a coordinator
Qualification
Required
Minimum 2–4 years of experience in procurement registration, vendor onboarding, certifications, or compliance
Knowledge of government and institutional procurement processes
Strong research, documentation, and follow-through skills
Excellent written and verbal English communication skills
Strong organizational and time-management abilities
High attention to detail and accuracy
Ability to manage multiple workflows concurrently
Preferred
Bachelor's degree in Business Administration, Commerce, Operations, or related field
Experience working with U.S. procurement systems
Ability to work U.S. Eastern Time business hours
Ability to pass background and reference checks
Company
Enterprise Management Solutions, Inc.
At Enterprises Management Solutions, we specialize in providing comprehensive captive corporate management services designed to optimize operations, maximize efficiency, and drive long-term success for businesses of all sizes.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase