Ultimate Staffing · 7 hours ago
Executive Administrative Assistant
St Louis, MO
Part-time
Onsite
New Grad, Entry LevelUltimate Staffing is seeking a highly motivated, detail-oriented Administrative & Database Coordinator to support their client in the Creve Coeur area. The role involves providing administrative support, managing database records, and assisting with accounting tasks in a professional environment.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Angela Vercimak
Responsibilities
Work independently and confidently
Demonstrate initiative and problem‑solving
Answer incoming phone calls with a friendly, professional demeanor and route messages appropriately
Assist with scheduling, calendar management, organization, and other executive‑support tasks as needed (executive assistant experience a plus)
Maintain accurate, up‑to‑date records for donors, accounts, and contacts
Update addresses, contact details, and registration information promptly
Ensure timely processing of donations, including generating automated thank‑you letters
Manage system functionality within Donor Perfect; prior experience is a plus, but not required for candidates with strong technical aptitude
Run reports in Donor Perfect and QuickBooks as needed
Qualification
Required
Work independently and confidently
Demonstrate initiative and problem‑solving
Answer incoming phone calls with a friendly, professional demeanor and route messages appropriately
Assist with scheduling, calendar management, organization, and other executive‑support tasks as needed
Maintain accurate, up‑to‑date records for donors, accounts, and contacts
Update addresses, contact details, and registration information promptly
Ensure timely processing of donations, including generating automated thank‑you letters
Manage system functionality within Donor Perfect
Run reports in Donor Perfect and QuickBooks as needed
Education: Associate's or Bachelor's degree preferred
Tech‑savvy with the ability to learn new systems quickly
Strong initiative, organizational skills, and follow‑through
Excellent communication and professional presentation
Preferred
Executive assistant experience
Prior experience with QuickBooks or general accounting duties
Candidates with strong relevant experience will be considered in place of formal education
Prior experience with Donor Perfect is a plus, but not required for candidates with strong technical aptitude
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
Founded in 1994
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase