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Goodwin · 2 hours ago

Secretary

NYC Metro Area

Full-time

Hybrid

New Grad, Entry Level

$85K/yr - $105K/yr

Goodwin is a leading firm in the legal field, known for its commitment to integrity and innovation. They are seeking a Legal Secretary to provide essential administrative and executive support to attorneys, paralegals, and business leaders, ensuring smooth operations and effective communication within the team.

Intellectual PropertyLaw EnforcementLegalLife ScienceReal Estate

Comp. & Benefits

Responsibilities

You will play a crucial role in managing the daily operations of our legal team. Your responsibilities will include managing complex calendars, arranging meetings, and coordinating travel arrangements for attorneys, paralegals and business leaders

You will manage all aspects of meeting logistics, e.g., booking conference rooms, registering guests, securing equipment, and arranging catering services

Efficiently managing all communication modalities including calls, emails and hard copy mail. you will ensure communications are handled appropriately and in a timely manner

Additionally, you will prepare and process expense reports and check requests, ensuring accurate documentation for timely reimbursement/payment

You will provide backup support to other secretaries, including absence coverage and overflow tasks as needed

You will be responsible for proofreading and editing legal documents, correspondence, memos, and other communications to ensure accuracy and clarity

You will assist with the preparation, management, and distribution of audit response letters, and maintain organized, up-to-date client and administrative files in the firm’s electronic document management system, ensuring quick document retrieval and compliance with firm policies

You will open new client and/or matter numbers, maintain and edit matters, perform conflict checks, and prepare engagement letters, coordinating their signing through DocuSign

You are responsible to facilitate time entry for assigned attorneys and paralegals including input, review, edit and release of time

May support billing process e.g., track billing deadlines, circulate prebills to attorneys for review, etc