HDR · 1 day ago
Marketing Coordinator
Austin, TX
Full-time
Hybrid
New Grad, Entry LevelHDR is a company that values employee engagement and fosters a culture of inclusion. They are seeking a Marketing Coordinator to support proposal submissions for their Power, Industrial, and Waste programs, while also being involved in capture planning and proposal preparation activities.
ArchitectureConsulting
Responsibilities
Understand capture planning and the proposal development process; Adhere to proposal schedules and confirm proposal compliance
Actively support senior proposal coordinators and proposal managers in developing proposals from start to finish; (from capture planning to initial kickoff meetings and final submission) ensuring deadlines are met with precision
Participate and support concurrent proposals, including review meetings, follow-up actions, proposal production, and final submittals
Track amendments and clarifications to ensure the final proposal incorporates all required information
Develop marketing materials, including project sheets, resumes, presentation materials, and other collateral
Assist with editing and proofreading proposal documents
Evaluate technical content to ensure RFP requirements and evaluation criteria are met, and the proposal is compliant
Participate in quality reviews of proposals and interview materials
Track amendments and clarifications to ensure the final proposal incorporates all required information
Support management of client relationship management and financial systems to inform reporting metrics and dashboards
Support planning of large, internal meetings (in-person or virtual)
Coordinate large, internal meetings (in-person and virtual)
Maintain inventory of branded materials used for client visits, conferences, and recruiting
Understand quality, budget, and schedule performance of proposal efforts
Deconstruct proposal contents and capture the material in the firm’s database, continuously updating and refining materials to reflect the latest industry trends, best practices, and success stories
Support activities for client interviews, as well as proposal debriefs
Apply best practices and process improvement initiatives
Perform other duties as assigned
Qualification
Required
Understand capture planning and the proposal development process; Adhere to proposal schedules and confirm proposal compliance
Actively support senior proposal coordinators and proposal managers in developing proposals from start to finish; (from capture planning to initial kickoff meetings and final submission) ensuring deadlines are met with precision
Participate and support concurrent proposals, including review meetings, follow-up actions, proposal production, and final submittals
Track amendments and clarifications to ensure the final proposal incorporates all required information
Develop marketing materials, including project sheets, resumes, presentation materials, and other collateral
Assist with editing and proofreading proposal documents
Evaluate technical content to ensure RFP requirements and evaluation criteria are met, and the proposal is compliant
Participate in quality reviews of proposals and interview materials
Track amendments and clarifications to ensure the final proposal incorporates all required information
Support management of client relationship management and financial systems to inform reporting metrics and dashboards
Support planning of large, internal meetings (in-person or virtual)
Coordinate large, internal meetings (in-person and virtual)
Maintain inventory of branded materials used for client visits, conferences, and recruiting
Understand quality, budget, and schedule performance of proposal efforts
Deconstruct proposal contents and capture the material in the firm's database, continuously updating and refining materials to reflect the latest industry trends, best practices, and success stories
Support activities for client interviews, as well as proposal debriefs
Apply best practices and process improvement initiatives
Perform other duties as assigned
Preferred
Associate or Bachelor's degree in a related field or equivalent experience
Experience in the A/E/C industry
Demonstrated experience in organizational and coordination activities
Exceptional attention to detail and organization skills
Demonstrated “self-starter” with a history of completing projects with limited oversight
Strong project management abilities, with the ability to juggle multiple priorities and deliver results under tight deadlines
Strong interpersonal skills: the ability to work cooperatively with diverse teams and personalities; comfortable working with remote team members
Ability and desire to travel and engage with others in-person
Company
HDR
HDR is an employee-owned design firm specializing in engineering, architecture, environmental and construction services. We’re ranked No.
Founded in 1917
10001+ employees
Funding
Current Stage
Late StageLeadership Team
G
Galen Meysenburg
CFO
J
Jeff Glover
Colorado Area Water Group Chief Engineer
Recent News
The Magnificent Mile Association
2025-11-11
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